Remote Administrative Assistant: Property Management Support

DOXA Talent; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

DOXA Talent is seeking an Administrative Assistant to provide essential support for the assigned portfolio. You will manage deposits, coordinate with supervisors, and handle documentation using Yardi, SharePoint/Teams, and MS Office.

This full-time remote role requires strong English communication and top-notch organization while contributing to a vibrant team across the Philippines and beyond. Candidates should have a Bachelor's degree, 3–5 years of relevant experience, and the ability to learn

Qualifications

• Bachelor's degree in a related field.
• 3–5 years of Administrative Assistant experience.
• Proficient with Microsoft Word, Excel, Outlook, and SharePoint/Teams.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work independently in an autonomous environment.
• Experience with property management support is preferred.

Responsibilities

• Manage deposits weekly and oversee security deposit accounting; forward dispositions due over $100 for collections.
• Communicate with staff via phone, Outlook, and Microsoft Teams.
• Create and save documents via SharePoint/Teams.
• Use Excel and Word to sort data.
• Complete deadline-driven tasks in Yardi (training provided).
• Provide administrative support to regional property supervisor.
• Onboard new properties and set up new vendors.
• Assist with offboarding and closing properties.
• Process rent payments.
• Forward invoices to property manager and process on request.
• Prepare monthly expense reports for supervisor.
• File, type, and scan documents.
• Organize and schedule meetings and appointments as directed.
• Screen calls from residents, vendors, and managers.

Skills

Time management

Organization

Written and verbal communication

Independent worker

Attention to detail

Proactive communicator

Analytical skills

Education

Bachelor's degree in a related field

Tools

Microsoft Word

Microsoft Excel

Outlook

SharePoint/Teams

Yardi

Job description

DOXA Talent is seeking an Administrative Assistant to provide essential support for the assigned portfolio. You will manage deposits, coordinate with supervisors, and handle documentation using Yardi, SharePoint/Teams, and MS Office.

This full-time remote role requires strong English communication and top-notch organization while contributing to a vibrant team across the Philippines and beyond. Candidates should have a Bachelor's degree, 3–5 years of relevant experience, and the ability to learn