Remote HR Onboarding Specialist: Compliance & Workflow

Puzzlehr; Philippines; Remote; PHP 2,653,000 - 4,422,000; Full time

Job summary

PuzzleHR is seeking an Employee Onboarding Specialist for a fully remote role. You will design and execute onboarding processes, ensure compliance with I-9, E-Verify, and background checks, and customize workflows across HRIS, ATS, and payroll systems.

You will collaborate with clients and internal teams to deliver a seamless onboarding experience and maintain accurate employee data while producing clear communications and SOPs.

Responsibilities

• Provide personalized support to new hires and clients throughout the onboarding process.
• Configure, modify, and optimize onboarding workflows in Process Street and other relevant tools.
• Ensure compliance with federal, state, and local requirements (e.g., I-9, E-Verify, and background checks).
• Create clear and effective employee communications related to onboarding and orientation.
• Enter and maintain accurate employee data across HRIS, ATS, payroll, and benefits platforms.
• Coordinate onboarding efforts across internal HR, Payroll Engineers, and Benefits Specialists to ensure a seamless experience.
• Liaise with vendors and clients during onboarding setup and implementation phases as needed.
• Distribute onboarding materials such as manuals, credentials, and policy documentation per client specifications.
• Respond to or elevate new hire inquiries related to payroll, benefits, or onboarding logistics.
• Develop and maintain SOPs and process documentation for onboarding workflows.
• Audit and update client-specific onboarding documentation to ensure accuracy and compliance.
• Troubleshoot system-related onboarding issues and support users in resolving platform concerns.
• Identify process gaps and recommend improvements to increase onboarding efficiency and consistency.
• Track onboarding progress, ensuring all steps are completed accurately and on time.
• Maintain detailed, organized records aligned with compliance and client-specific standards.
• Perform other related duties as assigned to support client satisfaction and team goals.

Job description

PuzzleHR is seeking an Employee Onboarding Specialist for a fully remote role. You will design and execute onboarding processes, ensure compliance with I-9, E-Verify, and background checks, and customize workflows across HRIS, ATS, and payroll systems.

You will collaborate with clients and internal teams to deliver a seamless onboarding experience and maintain accurate employee data while producing clear communications and SOPs.