Remote HOA Accounts Payable Specialist

RemoteRaven; Manila; On-site; PHP 516,000 - 602,000; Full time

Benefits offered by this job

Up to $8/hour

Job summary

Remote Raven is seeking an Accounts Payable Specialist for a 100% remote, full-time role with compensation up to USD 7/hour. The position supports vendors, boards, and HOA communities, requiring strong English, data entry, and Excel skills.

You will post transactions, process invoices, and maintain accurate AP records while ensuring timely payments and compliance across departments. A proactive team player mindset and remote collaboration tools are essential.

Qualifications

• Minimum of 2-3 years of dedicated experience in accounts payable, bookkeeping, or a similar clerical accounting role.
• Direct experience processing vendor invoices, checking voucher numbers, tracking expenditures, and reconciling accounts payable reports.
• Exceptional typing speed and accuracy with a proven ability to process a high volume of data without errors.
• Strong attention to detail to thoroughly investigate questionable invoice items, pricing discrepancies, and unauthorized signatures.
• Excellent written and verbal English skills to communicate daily with vendors and establish strong relationships with external stakeholders (such as Community Board members or Treasurers) via phone and email.
• A true team-player mindset with a strong willingness to cross-train in Accounts Receivable (AR) and fill in for colleagues during absences.
• Strong proficiency in Microsoft Excel (ability to manage expense spreadsheets, reconcile reports, and format data) and standard Outlook/Word applications.
• Experience utilizing professional workspace tools like Slack, Microsoft Teams, or Zoom.
• Familiarity with organizing and retrieving digital files in cloud environments such as Google Drive or OneDrive.

Responsibilities

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records.
• Provide other clerical support necessary to pay the obligations of the association.
• Maintain meticulous records of outstanding payables.
• Ensure the accuracy of the association’s financial documents for payment, auditing, and tax purposes.
• Protect association against unintentional overpayment.
• Practice effective monitoring to ensure payments are made to vendors in a timely manner.
• Investigate any questionable invoice items, prices, or signatures.
• Assemble and review invoices to be completed for payment.
• Maintain copies of invoices or correspondence necessary for files.
• Provide periodic reports and other records.
• Obtain proper information and/or approval regarding invoice payments.
• Check vendor files for any previous payments and assign voucher numbers.
• Maintain updated vendor insurances coverage and request updates as needed.
• Input daily bookkeeping and record keeping.
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances (i.e., Accounts Payable reports).
• Maintaining historical records.
• Reach out to set up new HOAs utilities and vendors with necessary information.
• Preparing analyses of accounts and producing monthly reports.
• Continuing to improve the payment process.
• Train boards on how to approve invoices on the portal.
• Establish a relationship with the Board contact from each community assigned for AP, most likely the treasurer so that questions and concerns can be communicated with either by phone, email or in person.
• Be a “team player” within the accounting department and be willing to cross train or to fill in while other team members are out sick or on vacation.
• Other projects as assigned by supervisor.

Skills

Attention to detail

English proficiency

Typing speed

Team player

Communication

Education

Associate's or Bachelor's degree

Tools

Excel

Outlook

Slack

Microsoft Teams

Zoom

Google Drive

OneDrive

Job description

Remote Raven is seeking an Accounts Payable Specialist for a 100% remote, full-time role with compensation up to USD 7/hour. The position supports vendors, boards, and HOA communities, requiring strong English, data entry, and Excel skills.

You will post transactions, process invoices, and maintain accurate AP records while ensuring timely payments and compliance across departments. A proactive team player mindset and remote collaboration tools are essential.