Remote HOA Accountant | Vantaca Specialist

OurAssistants; Metro Manila; Remote; PHP 335,000 - 614,000; Full time

Benefits offered by this job

Permanent remote work

Training opportunities

Collaborative HOA-focused team

Job summary

OurAssistants, based in the Philippines, connects U.S.-based HOA and property management firms with skilled remote professionals. We are seeking an experienced HOA Accountant with strong Vantaca expertise to manage financial operations for multiple associations.

The ideal candidate will handle owner ledgers, reconciliations, AP/AR, and reporting, while maintaining audit-ready records and supporting month-end close in a remote, deadline-driven environment.

Qualifications

• Minimum 2–3 years of HOA accounting experience.
• Hands-on experience with Vantaca is required.
• Strong understanding of HOA financials, assessments, and reconciliations.
• Experience managing AP/AR and financial reporting for multiple associations.
• Strong attention to detail and accuracy.
• Excellent communication and organizational skills.
• Ability to manage multiple portfolios and deadlines in a remote setup.

Responsibilities

• Manage HOA financials using Vantaca, including owner ledgers and association accounts.
• Record and track assessments, payments, special assessments, and adjustments.
• Process accounts payable, including vendor invoices and approvals.
• Maintain accurate financial records for multiple HOA communities.
• Perform monthly bank and balance sheet reconciliations.
• Prepare financial statements including balance sheets, income statements, and budget vs. actual reports.
• Generate board-ready financial packages and homeowner statements.
• Support month-end and year-end closing processes.
• Monitor delinquent accounts and assist with collections tracking.
• Coordinate with HOA managers on payment plans and account resolutions.
• Ensure accurate posting of payments and updates within Vantaca.
• Ensure compliance with HOA governing documents and financial policies.
• Maintain organized and audit-ready digital records.
• Assist with audits, financial reviews, and year-end processes.

Skills

HOA accounting

Vantaca

Reconciliations

AP/AR management

Financial reporting

Attention to detail

Remote work

Tools

Vantaca

Job description

OurAssistants, based in the Philippines, connects U.S.-based HOA and property management firms with skilled remote professionals. We are seeking an experienced HOA Accountant with strong Vantaca expertise to manage financial operations for multiple associations.

The ideal candidate will handle owner ledgers, reconciliations, AP/AR, and reporting, while maintaining audit-ready records and supporting month-end close in a remote, deadline-driven environment.