Remote Healthcare Exec Assistant | AI Ops & Compliance

SnappyCX, Inc.; Philippines; Remote; PHP 558,000 - 893,000; Full time

Benefits offered by this job

Remote work flexibility

Part-time or full-time engagement

Job summary

SnappyCX, Inc. is seeking a sharp Healthcare Executive Assistant to support our leadership team in operations and administration, a non-clinical role that focuses on keeping the business running smoothly.

You will organize systems, research healthcare regulations, manage communications, and use Claude to draft documents and automate tasks, while collaborating with internal teams and external partners and ensuring compliance documentation is clear, accessible, and up-to-date.

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, or similar role.
• Ability to read, understand, and summarize healthcare regulations and technical documents.
• Excellent written and verbal communication in English.

Responsibilities

• Provide day-to-day administrative support to executives, including calendar management, scheduling, email triage, and travel coordination.
• Prepare meeting agendas, take notes, and track action items to completion.
• Build, document, and maintain internal systems, workflows, and filing structures.
• Coordinate across internal teams and external partners to keep projects on schedule.
• Read, interpret, and summarize healthcare regulations and policy updates in plain language for leadership.
• Conduct research on healthcare trends and operational best practices.
• Flag regulatory changes or risks that may affect operations.
• Help maintain organized records of policies, compliance documentation, and research findings.
• Use Claude daily to draft documents, summarize research, analyze information, and automate repetitive tasks.
• Write effective prompts and build repeatable AI workflows that improve team efficiency.
• Review and fact-check AI outputs for accuracy before they are shared.
• Manage the organization’s social media accounts, including content planning, scheduling, posting, and community engagement.
• Draft and publish healthcare-appropriate content that is accurate, professional, and compliant.
• Track basic performance metrics and report on what is working.

Skills

Executive assistant experience

English communication

Organizational skills

Research skills

Discretion

Initiative

Time management

Adaptability

AI/tool proficiency

Tools

Google Workspace

Microsoft 365

Asana

Trello

Notion

Job description

SnappyCX, Inc. is seeking a sharp Healthcare Executive Assistant to support our leadership team in operations and administration, a non-clinical role that focuses on keeping the business running smoothly.

You will organize systems, research healthcare regulations, manage communications, and use Claude to draft documents and automate tasks, while collaborating with internal teams and external partners and ensuring compliance documentation is clear, accessible, and up-to-date.