Remote Medical Exec Assistant & Care Coordinator (Athena EHR)

Staffing For Doctors; Philippines; Remote; PHP 3,785,000 - 5,678,000; Full time

Job summary

Staffing For Doctors is seeking a Virtual Medical Executive Assistant & Care Coordinator in a remote setup to support a high-end concierge and telehealth practice serving executives across multiple states. The role focuses on care coordination, sensitive communications, and SOP development to scale our admin operations.

You will navigate Athena EHR and Spruce daily, handle urgent inbox triage, and leverage AI tools to improve efficiency while maintaining HIPAA-compliant workflows and exceptional

Qualifications

• Direct, hands-on Athena EHR experience.
• Deep clinical terminology and patient care workflow knowledge.
• Proficient with multi-platform software and AI tools.
• Excellent, confidential communication with high-net-worth clients.
• Self-driven with proactive problem solving.
• Fluent English, written and spoken.
• Remote HIPAA-compliant home office setup.

Responsibilities

• Coordinate clinical care and patient follow-ups in Athena.
• Manage executive inboxes via Spruce and Gmail with discretion.
• Identify bottlenecks and draft SOPs for scalable ops.
• Integrate tech stack and AI tools into workflows.
• Support prior authorization submissions weekly.

Skills

Executive communication

Clinical knowledge

Remote work

Tools

Athena EHR

Spruce

Gmail

Claude AI

Job description

Staffing For Doctors is seeking a Virtual Medical Executive Assistant & Care Coordinator in a remote setup to support a high-end concierge and telehealth practice serving executives across multiple states. The role focuses on care coordination, sensitive communications, and SOP development to scale our admin operations.

You will navigate Athena EHR and Spruce daily, handle urgent inbox triage, and leverage AI tools to improve efficiency while maintaining HIPAA-compliant workflows and exceptional