Remote Healthcare Admin VA: Medicaid & Onboarding

Winning Assistants LLC.; Philippines; Remote; PHP 347,000 - 410,000; Part time

Benefits offered by this job

Dedicated HR & Contractor Support Team

Premium VPN Access (Optional)

HIPAA & Cybersecurity Training + Cert.

Top VA Performance Training

Client-Approved U.S. Holidays

Client-Approved Paid Time Off

Access to Tools & Resources

Optional Performance-Based Incentives

Job summary

Winning Assistants LLC. seeks a Healthcare Administrative Virtual Assistant to support Medicaid authorizations, EHR documentation, and therapist onboarding for a remote U.S.-based ABA therapy practice.

The role emphasizes accuracy, timely follow-ups, and organized administration. Training will be provided, and the candidate should confidently manage confidential records while coordinating with multiple therapists and counties.

Qualifications

• Must be proficient in speaking and writing English clearly.
• Strong attention to detail and ability to monitor deadlines, authorizations, and records.
• Highly organized, proactive, and capable of working independently.
• Virtual assistant experience preferred but not mandatory.
• Healthcare administrative experience is an advantage.

Responsibilities

• Medicaid Authorizations: track statuses, expirations, and approvals; ensure active authorizations before sessions.
• Enter therapist notes into Omni Practice and organize client records; follow up on missing paperwork.
• Assist with onboarding therapists and tracking training/certificates for compliance.
• Assist with claims processing, billing follow-ups, and payroll-related records.
• Provide email and admin support; coordinate with therapists and case managers across counties.
• Handle inbound/outbound calls and provide ABA-related admin support after backlog clearance.

Skills

English proficiency

Attention to detail

Organizational skills

Virtual assistant experience

Healthcare admin experience

Tools

Omni Practice

Job description

Winning Assistants LLC. seeks a Healthcare Administrative Virtual Assistant to support Medicaid authorizations, EHR documentation, and therapist onboarding for a remote U.S.-based ABA therapy practice.

The role emphasizes accuracy, timely follow-ups, and organized administration. Training will be provided, and the candidate should confidently manage confidential records while coordinating with multiple therapists and counties.