Remote Medical Admin Assistant — ABA Clinic Onboarding

OperationsArmy; Bulacan; Remote; PHP 240,000 - 360,000; Full time

Job summary

OperationsArmy is seeking a highly organized Medical Administrative Assistant to support ABA/Autism therapy clinical teams remotely. You will drive onboarding and credentialing workflows, coordinate with vendors, and maintain meticulous records to ensure HIPAA compliance.

The role focuses on back-office operations, including documentation, accounts setup, reporting, and ensuring timely completion of tasks by clinical staff and payers.

Qualifications

• 4+ years of medical/clinical administration experience, ABA or behavioral health preferred.
• Experience with onboarding workflows, credentialing, or payer documentation.
• Strong written communication and detail-oriented work style.
• Proficient with Google Workspace, Excel, and EHR/CMS platforms.

Responsibilities

• Assist onboarding of new BCBAs and staff by completing docs and accounts.
• Handle professional emails with vendors and staff to aid onboarding.
• Track onboarding workflows and ensure timelines are met.
• Maintain internal spreadsheets and trackers for onboarding progress.
• Submit and manage payer or credentialing documents.
• Organize and retrieve digital files (agreements, intake forms, documents).
• Ensure HIPAA compliance and data management protocols.
• Provide regular reports to Onboarding or Operations Lead.

Skills

Medical Admin

Onboarding

Credentialing

HIPAA compliance

Documentation

Communication

Tools

Google Workspace

Microsoft Excel

CentralReach

SimplePractice

CRM systems

Job description

OperationsArmy is seeking a highly organized Medical Administrative Assistant to support ABA/Autism therapy clinical teams remotely. You will drive onboarding and credentialing workflows, coordinate with vendors, and maintain meticulous records to ensure HIPAA compliance.

The role focuses on back-office operations, including documentation, accounts setup, reporting, and ensuring timely completion of tasks by clinical staff and payers.