Remote Finance & Operations Specialist

vamasters, Inc.; Bislig; Remote; PHP 1,575,000 - 2,647,000; Full time

Job summary

vamasters, Inc. is seeking an Operations and Finance Support Virtual Assistant who is highly organized and detail-oriented to run daily internal operations and handle routine finance tasks. The role focuses on spreadsheets, client records, invoices, and financial data, requiring accuracy and careful data handling.

You'll work with management, keep systems tidy, and help daily operations run smoothly, with growth opportunities as responsibilities expand in a fast-growing company.

Qualifications

• Strong hands-on experience with Excel and Google Sheets, including formulas, filters, sorting, data validation, and pivot tables.
• Exceptional attention to detail and a very high standard of accuracy when handling numbers, invoices, and client records.
• Excellent written and verbal English communication skills.
• Ability to write clear, professional client-facing emails independently.
• Strong organizational skills and the ability to manage several ongoing tasks without losing track of details.
• Ability to multitask and juggle priorities in a fast-paced environment.
• Discretion and dependability with confidential client and financial information.
• Stable internet connection.
• Good quality camera and microphone for meetings and calls.
• A proactive and reliable work ethic.

Responsibilities

• Publish and manage job postings on multiple platforms.
• Handle the administrative side of new client onboarding, including emails and data gathering.
• Send clear, professional client emails as part of account administration.
• Keep VAs and internal team informed about updates, schedules, and processes.
• Manage tasks, deadlines, and workflows in Asana: create tasks, assign owners, update statuses.
• Keep Airtable records current and consistent across bases.
• Prepare and maintain daily reports and operational trackers.
• Support senior management with administrative and operational tasks.
• Help improve internal workflows and processes over time.

Skills

Excel proficiency

Google Sheets

Written English

Verbal English

Attention to detail

Organizational skills

Multitasking

Discretion

Stable internet connection

Professional camera/microphone

Reliable work ethic

Tools

Asana

Airtable

CRM tools

Payments platforms

Payroll software

Job description

vamasters, Inc. is seeking an Operations and Finance Support Virtual Assistant who is highly organized and detail-oriented to run daily internal operations and handle routine finance tasks. The role focuses on spreadsheets, client records, invoices, and financial data, requiring accuracy and careful data handling.

You'll work with management, keep systems tidy, and help daily operations run smoothly, with growth opportunities as responsibilities expand in a fast-growing company.