Remote Executive Support & Operations Lead

AdminEdge; Metro Manila; On-site; PHP 493,000 - 702,000; Full time

Benefits offered by this job

Fixed U.S. working schedule

Fully remote role — work from anywhere

Direct collaboration with U.S. small B

Paid time off — 10 PTO days per year,

6 U.S. holidays off

Job summary

AdminEdge is seeking an Operations Manager / Executive Assistant to support multiple nonprofit and civic initiatives. The role emphasizes executive support, operations coordination, and project tracking across disaster management, food security, and environmental justice programs.

The ideal candidate will be highly organized, proactive, and able to manage calendars, communications, and workflows across multiple teams while maintaining strong follow-through in a remote, mission-driven environment.

Qualifications

• Experience in executive assistance, operations coordination, project management, or nonprofit administration.
• Strong organizational and multitasking abilities.
• Excellent written and verbal English communication skills.
• Comfortable managing multiple priorities and fast-moving workflows simultaneously.
• Strong attention to detail and follow-through.
• Ability to work independently with minimal supervision.
• Strong proficiency with Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).
• Experience using Canva and Mailchimp.
• Comfortable working in evolving, mission-driven environments with shifting priorities.

Responsibilities

• Manage calendars, scheduling, travel, meetings, and executive follow-ups across multiple organizations and initiatives.
• Coordinate communications with nonprofit partners, volunteers, stakeholders, vendors, and community organizations.
• Organize and maintain digital filing systems, project trackers, operational documents, and organizational workflows.
• Track priorities, deadlines, deliverables, recurring tasks, and ongoing operational projects to ensure timely completion.
• Support project coordination related to disaster management, food security, environmental justice, civic engagement, and technology initiatives.
• Assist with newsletters, outreach communication, contact management, and basic content coordination using Mailchimp and Canva.
• Support leadership by helping improve workflows, maintain operational organization, and reduce administrative burden across teams.

Skills

Executive support

Operations coordination

Project management

Nonprofit administration

Organizational skills

English communication

Independent work

Multitasking

Tools

Google Workspace

Canva

Mailchimp

Job description

AdminEdge is seeking an Operations Manager / Executive Assistant to support multiple nonprofit and civic initiatives. The role emphasizes executive support, operations coordination, and project tracking across disaster management, food security, and environmental justice programs.

The ideal candidate will be highly organized, proactive, and able to manage calendars, communications, and workflows across multiple teams while maintaining strong follow-through in a remote, mission-driven environment.