Remote Executive Assistant: Strategic Admin Partner

MyOutDesk; Manila; On-site; PHP 2,494,000 - 3,741,000; Full time

Benefits offered by this job

$400 Placement Bonus after 30 days

Independent Contractor ReferralProgram

Job summary

MyOutDesk is seeking an organized and proactive Executive Assistant to provide high-level administrative and operational support to an executive. You will manage calendars, coordinate meetings, and handle confidential information while coordinating with internal teams and external stakeholders.

The role requires independent work, strong communication, and attention to detail in a fast-paced, remote environment, with opportunities to support multiple projects and initiatives across global clients.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
• 3+ years of experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Operations Coordinator, or similar role.
• Strong written and verbal English communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Demonstrated ability to work independently with minimal supervision.
• Strong judgment, discretion, and ability to handle confidential information.
• Proficiency in Microsoft Office and/or Google Workspace.
• Comfortable using calendars, email platforms, project management tools, spreadsheets, video conferencing, and other business software.
• Ability to work in a fast-paced, remote, and deadline-driven environment.

Responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and commitments.
• Coordinate internal and external meetings, including scheduling, agendas, meeting materials, and follow-ups.
• Monitor emails, correspondence, and other communications and prioritize items requiring the executive's attention.
• Prepare, organize, and maintain presentations, reports, documents, and other executive materials.
• Conduct research and gather information needed for meetings, decisions, and special projects.
• Track important deadlines, commitments, and action items to ensure timely completion.
• Coordinate travel arrangements, including flights, accommodations, transportation, itineraries, and related logistics.
• Prepare expense reports, invoices, reimbursements, and other administrative documentation as needed.
• Maintain organized digital files, records, databases, and confidential documents.
• Assist with the preparation and coordination of projects, events, presentations, and business initiatives.
• Follow up with internal teams and external stakeholders on pending items and deliverables.
• Identify opportunities to improve administrative processes and overall executive efficiency.
• Act as a professional point of contact between the executive and employees, clients, candidates, vendors, and other stakeholders.
• Draft and proofread emails, letters, reports, presentations, and other business communications.
• Ensure timely and professional communication on behalf of the executive.
• Coordinate information flow between departments and ensure important updates reach the appropriate stakeholders.
• Handle sensitive and confidential information with discretion.
• Support special projects assigned by the executive from planning through completion.
• Maintain project trackers, timelines, action-item lists, and status reports.
• Coordinate with different teams to ensure deliverables are completed on time.
• Follow up on outstanding tasks and elevate issues when appropriate.
• Help the executive stay organized and focused on high-priority initiatives.

Skills

English communication

Organizational skills

Time management

Independent worker

Confidentiality

MS Office/GSuite

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office

Google Workspace

Calendar apps

Project management tools

Job description

MyOutDesk is seeking an organized and proactive Executive Assistant to provide high-level administrative and operational support to an executive. You will manage calendars, coordinate meetings, and handle confidential information while coordinating with internal teams and external stakeholders.

The role requires independent work, strong communication, and attention to detail in a fast-paced, remote environment, with opportunities to support multiple projects and initiatives across global clients.