Remote Executive Assistant to CTO & CEO | AI-Driven

Full Scale; Philippines; On-site; PHP 1,126,000 - 1,877,000; Full time

Benefits offered by this job

Remote-first company

US Central hours alignment

Job summary

Full Scale is a fully remote-first tech company hiring an Executive Assistant to support senior executives across scheduling, coordination, and administrative tasks. The role involves protecting leadership time, managing multiple priorities, and coordinating with customers, partners, and internal teams.

You will work independently, handle confidential information, and identify opportunities to streamline processes using AI and automation.

Qualifications

• 3+ years of experience as an Executive Assistant or similar
• Experience supporting C-level executives or founders is preferred
• Experience working with technical teams or PM background is a plus
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to manage multiple priorities and deadlines with minimal supervision
• Highly proactive with attention to detail and follow-through
• Ability to handle confidential information professionally
• Interest or experience in AI/automation to improve productivity is a plus

Responsibilities

• Manage complex executive calendars with scheduling, rescheduling, and conflict resolution
• Coordinate meetings with leadership, customers, partners, candidates, and external organizations
• Protect executive focus time and prioritize meetings and commitments
• Track action items, delegated tasks, and follow-ups to ensure timely completion
• Prepare meeting agendas and materials for executives
• Coordinate recruiting and interview schedules for leadership roles
• Manage candidate communications and interview logistics
• Coordinate travel arrangements including flights, hotels, and itineraries
• Coordinate customer visits, partner meetings, and external engagements
• Provide limited personal administrative support and handle confidential information
• Identify process improvements through AI, automation and technology
• Perform other related tasks as assigned by the client

Skills

Executive support

C-level support

Project management

Communication

Organization

Time management

Multitasking

Discretion

AI adoption

Job description

Full Scale is a fully remote-first tech company hiring an Executive Assistant to support senior executives across scheduling, coordination, and administrative tasks. The role involves protecting leadership time, managing multiple priorities, and coordinating with customers, partners, and internal teams.

You will work independently, handle confidential information, and identify opportunities to streamline processes using AI and automation.