Remote Executive Assistant to CEO — EST, HIPAA-Savvy

Olivia; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

Olivia seeks an Executive Assistant to coordinate the CEO’s daily priorities, meetings, and projects with discretion and efficiency. The role requires strong organizational and communication skills, a proactive mindset, and the ability to work independently in a remote setting.

Responsibilities include calendar and meeting management, MOM documentation, and cross-functional coordination across tools like Teams and Google Workspace. HIPAA-ready workflows and reliable internet are preferred.

Qualifications

• Proven experience as an Executive Assistant or Operations Support to a C-level executive.
• Strong critical thinking and decision-making with a proactive, solutions-oriented approach.
• Advanced proficiency in Teams, Outlook, and collaboration or task management tools.
• Excellent English communication skills—written and verbal.

Responsibilities

• Calendar Management: organize and prioritize the CEO’s schedule to maximize productivity.
• Meeting Coordination: prepare agendas, manage logistics, and document MOM and follow-ups via Teams.
• Task & Project Tracking: monitor to-dos and ensure timely completion of actions.
• Communication Oversight: draft, proofread, and manage professional correspondence.
• Operational Support: handle day-to-day admin tasks and information flow between stakeholders.
• Follow-Through: anticipate needs and ensure deliverables are completed on time.
• System Efficiency: use tools to streamline processes and improve coordination.

Skills

Executive support

Critical thinking

English communication

Organizational skills

EST timezone

Remote collaboration

Proactive/solutions-oriented

Confidentiality

Tools

Microsoft Teams

Outlook

Google Workspace

Job description

Olivia seeks an Executive Assistant to coordinate the CEO’s daily priorities, meetings, and projects with discretion and efficiency. The role requires strong organizational and communication skills, a proactive mindset, and the ability to work independently in a remote setting.

Responsibilities include calendar and meeting management, MOM documentation, and cross-functional coordination across tools like Teams and Google Workspace. HIPAA-ready workflows and reliable internet are preferred.