Remote Executive Assistant & Team Lead

EY GDS; Taguig; On-site; PHP 500,000 - 800,000; Full time

Job summary

EY Global Delivery Services (GDS) in the Philippines supports senior executives with comprehensive administrative services, including calendar management, email handling, travel logistics, and expense processing. The role includes leading a small team and collaborating with EY colleagues on global client engagements.

You will work in a fast-paced virtual and local EA team, delivering proactive, high-quality support while ensuring adherence to EY branding and processes.

Qualifications

• Bachelor's/College degree, any field.
• Minimum of 2 years working experience in Executive Assistance/Secretary/Admin Assistant or equivalent.
• Proven experience in team leadership, people management, and coaching team members.
• Experience with Advanced Excel, Visio, SharePoint, Tableau, Azure and Power BI will be an added advantage.

Responsibilities

• Calendar/Meeting Management: coordinate diaries and schedules with stakeholders.
• Email Management: screen, respond to and action emails as necessary.
• Travel Management: arrange flights and hotel accommodations, visas and transfers.
• Expense Management: track and submit expenses for reimbursement.
• Events Management: set up logistics for events and manage RSVPs.
• Timesheet Management: track and submit worked hours.
• Telephone Management: relay messages and transfer calls to the executive.
• Client Relationship Management: maintain client lists and report on clients and markets.
• Customized Communications: prepare documents using EY templates and print/transcribe meetings.
• Service Line-specific Tasks: assist on Service Line objectives and IT tools.
• Team Leadership: lead, coach and develop a small team.

Skills

Executive support

Calendar management

Team leadership

MS Office / Google Workspace

English communication

Travel logistics

Client relationship management

Education

Bachelor's degree

Tools

Excel

Visio

SharePoint

Tableau

Power BI

Azure

Job description

EY Global Delivery Services (GDS) in the Philippines supports senior executives with comprehensive administrative services, including calendar management, email handling, travel logistics, and expense processing. The role includes leading a small team and collaborating with EY colleagues on global client engagements.

You will work in a fast-paced virtual and local EA team, delivering proactive, high-quality support while ensuring adherence to EY branding and processes.