Remote Executive Assistant & Project Coordinator

REMOTE STAFF, INC.; Philippines; Remote; PHP 156,000 - 312,000; Part time

Job summary

REMOTE STAFF, INC. seeks a part-time administrative and project coordination professional to support executive leadership in a regulated, client-facing NDIS organization. Translate concepts into roadmaps, manage governance, and maintain compliance with NDIS guidelines in a fully remote role.

The role requires advanced administrative expertise, strong systems thinking, and independence. Experience with MS Teams, SharePoint, and documentation is essential for success in this remote position.

Qualifications

• Advanced administrative capabilities for regulated, client-facing environments.
• Ability to translate leadership concepts into actionable project roadmaps and tasks.
• Experience with document management and SOP/policy drafting.

Responsibilities

• Translate strategies into detailed project roadmaps and timelines.
• Lead meeting governance: agendas, minutes, weekly deliverables.
• Follow up with stakeholders to ensure progress and deadlines.
• Deliver concise daily briefings and weekly operational recap.
• Maintain centralized document repository and knowledge management systems.
• Draft, polish, and dispatch executive emails and communications.
• Document internal knowledge with SOPs and policy documents.
• Serve as clear point of contact for NDIS participants, support workers, plan managers.
• Audit alignment with NDIS pricing, limits, and quality guidelines.
• Coordinate with service delivery and admin staff on priorities.

Tools

MS Teams

SharePoint

OneDrive

Word

Excel

Outlook

Adobe Acrobat

ShiftCare

ShiftHR

Copilot

Job description

REMOTE STAFF, INC. seeks a part-time administrative and project coordination professional to support executive leadership in a regulated, client-facing NDIS organization. Translate concepts into roadmaps, manage governance, and maintain compliance with NDIS guidelines in a fully remote role.

The role requires advanced administrative expertise, strong systems thinking, and independence. Experience with MS Teams, SharePoint, and documentation is essential for success in this remote position.