Remote Executive Assistant & Programs Coordinator

Doxa; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

DOXA is seeking an Executive Assistant - Program Coordinator to provide proactive, tech‑savvy executive support in a fast‑paced multi‑client environment. You will manage calendars, organize meetings, and handle light social media tasks for CEO Peer Groups from the Philippines, remotely, while collaborating with international teams.

The role demands advanced English (B2+ / C1), strong organizational skills, and a proactive, autonomous work style.

Qualifications

• Bachelor's degree preferred.
• Experience supporting executives including calendar and email management.
• Proven adaptability in a multi-client environment with light social media engagement.
• Experience with email marketing and social media (LinkedIn).
• Technical proficiency with CRM systems (Go High Level) and AI tools.

Responsibilities

• Provide day-to-day admin support to VP and Peer Group Directors, including calendar coordination, database management, task tracking, and accounts payable/receivable.
• Manage recruitment and member coordination, onboarding/offboarding logistics, forms, agreements, payment processing, and CRM updates.
• Serve as primary contact for Titan Peer Group facilitators, supporting logistics, materials distribution, and performance documentation.
• Assist with sponsorship and event coordination, including webinar setup, calendar invites, reminders, and tracking registrations.
• Maintain accurate CRM records, support workflow automation, and compile data for recruitment, engagement, and retention reporting.
• Coordinate marketing and communication initiatives, including email campaigns, LinkedIn content, newsletters, and proofreading promotional materials.

Skills

CRM Go High Level

Office suites

Communication

Workflow automation

AI tools

Email marketing

Social media

Education

Bachelor's degree in related field

Tools

Microsoft Office

Google Workspace

LinkedIn

Job description

DOXA is seeking an Executive Assistant - Program Coordinator to provide proactive, tech‑savvy executive support in a fast‑paced multi‑client environment. You will manage calendars, organize meetings, and handle light social media tasks for CEO Peer Groups from the Philippines, remotely, while collaborating with international teams.

The role demands advanced English (B2+ / C1), strong organizational skills, and a proactive, autonomous work style.