Project Management Coordinator (Philippines)

DOXA Talent, Inc.; Philippines; On-site; PHP 700,000 - 950,000; Full time

Job summary

DOXA Talent, Inc. in the Philippines is seeking a seasoned Project Management Coordinator to organize and drive complex initiatives across teams. This role emphasizes proactive scheduling, prioritization, and clear communication to ensure projects meet deadlines and budgets.

You will coordinate workloads, monitor capacity, and provide reporting to leadership. Advanced English and a Bachelor’s degree are preferred, with 5–7 years in project management or coordination.

Qualifications

• 5–7 years of experience in Project Management, Project Coordination, Operations, Workflow Management, or similar roles.
• Strong written and verbal communication, problem-solving, and decision-making skills.
• Ability to learn and adopt new technologies.

Responsibilities

• Break work into clear, actionable tasks.
• Assign work based on team member skills, roles and availability.
• Ensure scope, timelines and budgets are defined.
• Monitor capacity and rebalance workloads as needed.
• Maintain visibility across all active client matters and priorities.
• Oversee projects from intake through completion and track progress.
• Provide reporting and insights to leadership and escalate issues with solutions.

Skills

Project management

Workflow management

Resource planning

Workload balancing

Process improvement

Reporting

Communication

Decision making

Learning new tech

Organization

Proactivity

Ownership

Adaptability

Critical thinking

Collaboration

Ambiguity handling

Education

Bachelor’s degree in Business Administration, Project Management, Operations Management, or related field

Job description

Philippines

Full Time Project Management Coordinator (Philippines)

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

organized, proactive professional who thrives in fast-paced environments and enjoys coordinating people, priorities, and projects to ensure successful outcomes.

Environment

International Teams.

Language

Advanced English (B2+ - C1).

Timezone

Monday to Friday – 8:00 AM – 5:00 PM PST.

Requirements

• Education: Bachelor’s degree in Business Administration, Project Management, Operations Management, Industrial Engineering, or related field preferred.
• Experience: 5–7 years of experience in Project Management, Project Coordination, Operations, Workflow Management, or similar roles.
• Skills:
• Project and workflow management
• Resource planning and workload balancing
• Process improvement and optimization
• Reporting and project tracking
• Strong written and verbal communication
• Problem‑solving and decision‑making
• Ability to learn and adopt new technologies
• Characteristics:
• Highly organized and detail‑oriented
• Proactive and resourceful
• Strong sense of ownership and accountability
• Adaptable to changing priorities
• Critical thinker with strong judgment
• Collaborative and solutions‑focused
• Able to work effectively in ambiguous environments

Responsibilities

1. Work Planning & Assignment

• Break work into clear, actionable tasks
• Assign work based on team member skillsets, roles, and availability
• Ensure scope, timelines, and budgets are clearly defined
• Monitor capacity and rebalance workloads as needed

2. Client Plan Oversight & Prioritization

• Maintain visibility across all active client matters
• Evaluate how new requests impact existing priorities
• Recommend what should be:
  • Prioritized
  • Deferred
  • Re‑scoped
• Oversee projects from intake through completion
• Track progress across multiple concurrent projects
• Identify delays, risks, and bottlenecks
• Ensure accountability and follow‑through
• Solve problems before they escalated
• Serve as the central point of coordination between:
  • Attorneys
  • Operations
  • Sales
  • Client Services
  • Leadership
• Identify workflow inefficiencies
• Recommend and implement process improvements
• Leverage technology to streamline administrative work
• Help build scalable systems and operating procedures
• Reduce friction for both clients and internal teams
• Track project status and workload
• Monitor capacity and workflow metrics
• Identify potential project risks
• Provide reporting and insights to leadership
• Communicate shifting priorities and project updates
• Ensure team members have the information needed to execute effectively
• Escalate issues with recommended solutions

3. Keep work aligned with client goals and budgets