Remote Executive Assistant — Independent Contractor

Adaca; Taguig; Remote; PHP 420,000 - 660,000; Full time

Job summary

Adaca is seeking an Executive Assistant to provide high-level support to a senior executive. The role requires initiative, proactive drafting of responses, calendar and inbox management, and seamless coordination of tasks, with liaison to stakeholders.

Experience with Australian accounting firms is essential, and the position supports remote work. Ideal candidates will manage competing priorities in a fast-paced environment, demonstrate discretion with confidential information, and use strong

Qualifications

• Demonstrated experience as an Executive Assistant or in a similar senior support role.
• Strong written communication and ability to draft a polished email independently.
• A proactive mindset: you see what needs to be done and you do it.
• Excellent organisational skills and attention to detail.
• Discretion and professionalism when handling confidential information.
• Ability to manage competing priorities in a fast-moving environment.
• Experience working in an Australian Accounting Firm is a must.

Responsibilities

• Diary and Calendar Management: Manage and maintain the executive’s diary, including scheduling meetings and prioritising commitments.
• Inbox and Correspondence Management: Monitor and draft responses, action items, and escalate where needed.
• Prepare correspondence, communications, and follow-ups on behalf of the executive.
• Task Coordination and Follow-through: Coordinate tasks and to-do lists, track progress, ensure nothing falls through the cracks.
• Anticipate needs and act ahead of them, rather than waiting for direction.
• Stakeholder Liaison: Liaise with internal and external stakeholders professionally and promptly.

Skills

Executive support experience

Strong written communication

Proactive mindset

Excellent organisational skills

Discretion and professionalism

Manage competing priorities

Tools

Outlook / Microsoft 365

Google Workspace

Microsoft To Do

Planner

Asana

Trello

Microsoft Word

Google Docs

Microsoft Teams

Zoom

Job description

Adaca is seeking an Executive Assistant to provide high-level support to a senior executive. The role requires initiative, proactive drafting of responses, calendar and inbox management, and seamless coordination of tasks, with liaison to stakeholders.

Experience with Australian accounting firms is essential, and the position supports remote work. Ideal candidates will manage competing priorities in a fast-paced environment, demonstrate discretion with confidential information, and use strong