Remote Executive Assistant for Busy Director (Contract)

Hunt St Pty Ltd; Philippines; Remote; PHP 500,000 - 750,000; Full time

Job summary

Hunt St Pty Ltd, based in the Philippines, is seeking a proactive Executive Assistant to support one of the client directors. The role is 100% remote and independent contractor-based, aligning with AU business hours while offering flexibility in time management for a busy design and construction client.

The ideal candidate has 3+ years of experience supporting executives, strong English communication, and a proven ability to manage schedules, communications, and project administration from a

Qualifications

• 3+ years of experience as an Executive Assistant supporting Australian business or international clients.
• Experience supporting executives, business owners, or leadership teams.
• Excellent organisational and time management skills with strong attention to detail.
• Strong written and verbal English communication skills.
• Ability to manage multiple priorities and work independently in a remote environment.
• Proficiency with Microsoft Office, Google Workspace, Outlook, and collaboration tools such as Slack or Microsoft Teams.
• Experience with calendar management, inbox management, meeting coordination, and travel bookings.
• Previous marketing experience, with Canva to create professional presentations, social media content, and marketing materials.
• Comfortable learning and using AI tools to improve productivity, workflow, and processes.
• Strong problem-solving skills with a proactive mindset.
• Reliable internet connection and a dedicated home office setup.
• Ability to work confidently with minimal supervision in a fast-paced environment.

Responsibilities

• Manage a busy executive's calendar, schedule meetings, coordinate appointments, and proactively remind the executive of upcoming meetings and commitments.
• Monitor and organise emails, draft responses, and follow up on action items.
• Attend meetings when required, take accurate meeting minutes, capture action items, and ensure follow-ups are completed.
• Answer phone calls on behalf of the executive when unavailable and communicate professionally with clients, suppliers, and stakeholders.
• Coordinate travel arrangements, accommodation, and itineraries when required.
• Prepare presentations, reports, correspondence, and other business documents.
• Maintain organised digital files, project documentation, and company records.
• Support project administration by coordinating with clients, suppliers, contractors, and internal team members.
• Assist with invoicing, expense tracking, and general administrative tasks.
• Create marketing materials, presentations, and basic social media assets using Canva.
• Help develop and maintain SOPs and administrative processes.
• Identify opportunities to improve workflows, anticipate executive needs, and take ownership of recurring administrative responsibilities.

Skills

Executive support

Organization

Time management

English communication

Independent work

Problem solving

Tools

Microsoft Office

Google Workspace

Outlook

Slack

Microsoft Teams

Canva

ClickUp

Asana

Monday.com

Trello

Job description

Hunt St Pty Ltd, based in the Philippines, is seeking a proactive Executive Assistant to support one of the client directors. The role is 100% remote and independent contractor-based, aligning with AU business hours while offering flexibility in time management for a busy design and construction client.

The ideal candidate has 3+ years of experience supporting executives, strong English communication, and a proven ability to manage schedules, communications, and project administration from a