Remote Executive Assistant - Healthcare Ops & Strategy

Beepo Inc.; Mabalacat; Remote; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Competitive Compensation

HMO

Paid Time Off

Company Provided Equipment

Job summary

Beepo Inc. is hiring an Executive Assistant for a remote day shift role supporting the Managing Director and leadership team. The role requires thorough calendar management, inbox triage, and professional document drafting.

You will coordinate onboarding, track actions and documents, support service launches and recruitment admin, and maintain records in Splose, Excel, and SharePoint. Prior healthcare/NDIS experience and Xero knowledge are advantageous.

Qualifications

• 3+ years experience as executive/senior administrator or operations assistant.
• Excellent written English; ability to draft professional correspondence independently.
• Strong numeracy and Excel skills for tracking and reconciling figures.
• Ability to manage multiple workflows, prioritise, and follow through without supervision.
• Proficiency with Microsoft 365 apps (Outlook, Teams, Excel, Word, SharePoint); quick to learn new systems.
• Discretion handling sensitive health and personal information.
• Experience in Healthcare, allied health or NDIS industry; experience with a practice management or CRM system (e.g. Splose).
• Accounts receivable or bookkeeping exposure (e.g. Xero).
• Clear verbal communication with a neutral accent; phone experience.

Responsibilities

• Manage inbox triage, calendars and meeting scheduling for MD and leadership team.
• Draft correspondence, reports and internal documents to a professional standard.
• Prepare meeting agendas, take minutes, and track actions through to completion.
• Maintain project coordination across leadership team (e.g. Teams Planner).
• Support special projects such as service launches and recruitment administration.
• Own onboarding follow-through: service agreements, addendums, and onboarding checklists.

Skills

Executive support

Microsoft 365

Written English

Excel

Discretion

Multi-workflow

Phone etiquette

Tools

Xero

Splose

SharePoint

Job description

Beepo Inc. is hiring an Executive Assistant for a remote day shift role supporting the Managing Director and leadership team. The role requires thorough calendar management, inbox triage, and professional document drafting.

You will coordinate onboarding, track actions and documents, support service launches and recruitment admin, and maintain records in Splose, Excel, and SharePoint. Prior healthcare/NDIS experience and Xero knowledge are advantageous.