Remote Executive Assistant for Healthcare Practice

ClearDesk; Philippines; Remote; PHP 480,000 - 640,000; Full time

Benefits offered by this job

Prepaid HMO coverage

Remote-first team

Tools & training

Honest feedback

Recognition

Job summary

ClearDesk is seeking an Executive Assistant to support a fast-paced medical practice from a remote location in the Philippines. You will triage patient communications, manage the CEO's calendar and inbox, and turn tasks into clear, repeatable SOPs.

Your warmth, judgment, and reliability will ensure smooth daily operations across multiple locations and billing systems. You’ll handle patient-facing communications, appointment coordination, membership and billing tasks, and clinical administration

Qualifications

• Proven experience in a senior administrative or Executive Assistant role.
• Excellent written and spoken English communication with a warm, neutral phone manner.
• Self-starter able to work independently across a full business day with minimal check-ins.
• Tech-savvy and quick to learn new software platforms.
• Strong judgment for task triage, escalation, and prioritization.
• Ability to handle sensitive patient and billing information with discretion.

Responsibilities

• Serve as the first voice for the medical practice, triaging calls and assisting with non-medical admin questions.
• Manage and coordinate the CEO's calendar and inbox across multiple locations.
• Maintain membership, billing, and practice management system records with accuracy.
• Prepare, track, and follow up on referrals, imaging, and lab records; support pre-appointment chart prep.
• Provide executive and administrative support including travel, meetings, and personal tasks as needed.
• Collaborate with leadership to document and improve standard operating procedures; manage office supplies and vendor relations across locations.

Skills

Executive support experience

Senior administrative experience

English communication

Independent / self-starter

Professional phone presence

Judgment & triage

Job description

ClearDesk is seeking an Executive Assistant to support a fast-paced medical practice from a remote location in the Philippines. You will triage patient communications, manage the CEO's calendar and inbox, and turn tasks into clear, repeatable SOPs.

Your warmth, judgment, and reliability will ensure smooth daily operations across multiple locations and billing systems. You’ll handle patient-facing communications, appointment coordination, membership and billing tasks, and clinical administration