Remote Senior Building Management Admin & Secretary

Beepo; Pampanga; Remote; PHP 180,000 - 300,000; Full time

Benefits offered by this job

Remote | Day Shift

Competitive total rewards (Comp./Allow

Company Provided Equipment

Job summary

Beepo seeks an AU Building Management Support to assist senior management and building managers with secretarial and administrative tasks. The role is remote with a day shift, supporting trackers, reports, and document management across SharePoint and MS Teams.

You will coordinate onboarding, tender support, and communications, ensuring timely responses and accurate records. This position offers competitive rewards and a supportive environment to grow in building management operations.

Qualifications

• At least 3 to 5 years of proven experience in a General Administrative role in an office setup.
• Experience in strata or building management is preferred
• Proficiency in SharePoint, Windows OS, MS Excel, and Word is a must
• Database Management: maintain accurate and up-to-date records
• Adhere to ad hoc tasks: notices may be issued via SMS or email
• Excellent communication skills, both written and verbal
• Strong organizational and time management abilities.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in work.

Responsibilities

• Provide secretarial and administrative support to Senior Management and Building Managers.
• Monitor emails, follow up on pending tasks, and ensure timely responses to urgent matters.
• Maintain trackers, master spreadsheets, operational records, policies, procedures, forms, and templates.
• Assist in preparing monthly building management reports, management highlights, proposals, quotations, and presentations.
• Monitor report submission deadlines and follow up with Building Managers on outstanding reports.
• Manage document filing, record-keeping, SharePoint libraries, and Microsoft Teams resources.
• Assist with tender preparation, supporting documentation, and Excel spreadsheet maintenance.
• Coordinate office supplies, invoice submissions, contractor compliance records, and insurance documentation.
• Prepare building notices, signage, and resident communications related to maintenance, safety, security, and general operations.
• Coordinate staff communications, toolbox meetings, training sessions, and company updates.
• Provide administrative support for building management systems, including MyBos, BuildingLink, and BuildingManager, including data updates, system enquiries, and training coordination.
• Assist with new employee onboarding and orientation, including administrative procedures, document filing, and system access.

Job description

Beepo seeks an AU Building Management Support to assist senior management and building managers with secretarial and administrative tasks. The role is remote with a day shift, supporting trackers, reports, and document management across SharePoint and MS Teams.

You will coordinate onboarding, tender support, and communications, ensuring timely responses and accurate records. This position offers competitive rewards and a supportive environment to grow in building management operations.