Executive Assistant (Operational Support & Scheduling Coordination) - 007-601

Hunt St Pty Ltd; Philippines; Remote; PHP 587,000 - 733,000; Full time

Job summary

Hunt St Pty Ltd is seeking a Philippine-based Executive Assistant to provide high-level operational support and scheduling coordination for an Australian client. This remote role requires proactive calendar management, document handling, and strong communication with executive leadership.

You will align with AU business hours and manage schedules, emails, and reporting while maintaining confidentiality and professionalism. Prior experience with Australian executives is highly preferred.

Qualifications

• Proven experience as an Executive Assistant or senior administrative professional.
• Strong calendar management and organizational skills.
• Excellent written and verbal English communication.
• High level of discretion and professionalism.
• Proficiency in Google Workspace, or Microsoft Office.
• Experience in scheduling and supporting Australian executives.

Responsibilities

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external meetings
• Prepare reports, presentations, and documentation
• Handle email management and professional correspondence
• Track action items and ensure timely follow-ups
• Assist with admin duties
• Maintain organized digital filing systems
• Assist in process documentation and workflow improvements
• Coordinate with internal staff to ensure tasks are completed
• Support compliance documentation and record management
• Support monthly reporting and data analysis
• Provide general administrative support as needed
• Create and manage staff rosters aligned with client service requirements
• Coordinate shift allocations and ensure coverage at all times
• Manage last-minute schedule changes and communicate updates
• Maintain accurate scheduling records and reports
• Liaise with care staff to ensure availability and compliance

Skills

Calendar management

English communication

Discretion

Multitasking

Google Workspace

Microsoft Office

Excel

Canva

Scheduling

AU executives

Tools

Google Workspace

Microsoft Office

Job description

Looking for Filipino (Philippines-based) candidates

Job Role: Executive Assistant (Operational Support & Scheduling Coordination)

Compensation range: AUD1,200 - AUD 1500 Per month

Engagement type: Independent Contractor

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is:

Our client is an Australian-based healthcare provider delivering care services to individuals and families. They are focused on providing high-quality, client-centered support through structured coordination, strong administration systems, and proactive communication.

About the Role

This is a high-level administrative role supporting company leadership. You will act as the right hand to the executive team, managing schedules, communications, documentation, and operational follow-ups.

The ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs before they arise. You should be comfortable handling confidential information and coordinating across multiple stakeholders.

Key Responsibilities

Executive Support

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external meetings
• Prepare reports, presentations, and documentation
• Handle email management and professional correspondence
• Track action items and ensure timely follow-ups
• Assist with any relevant admin duties

Operations and Admin Support

• Maintain organized digital filing systems
• Assist in process documentation and workflow improvements
• Coordinate with internal staff to ensure tasks are completed
• Support compliance documentation and record management
• Support with monthly reporting and data analysis
• Provide general administrative support as needed

Scheduling Support

• Create and manage staff rosters aligned with client service requirements
• Coordinate shift allocations and ensure coverage at all times
• Manage last-minute schedule changes and communicate updates promptly
• Maintain accurate scheduling records and reports
• Liaise with care staff to ensure availability and compliance

Required Skills and Qualifications

• Proven experience as an Executive Assistant or senior administrative professional
• Strong calendar management and organizational skills
• Excellent written and verbal English communication
• High level of discretion and professionalism
• Strong ability to prioritize and manage multiple tasks
• Proficiency in Google Workspace, or Microsoft Office
• Proficient in Excel and Canva
• Experience in scheduling
• Experience supporting Australian executives is highly preferred

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")