Remote Executive Assistant — CEO Ops & Systems

FreedUp; Philippines; Remote; PHP 600,000 - 900,000; Full time

Job summary

FreedUp is seeking a proactive Executive Assistant/Operations Manager to support senior leadership. You will help streamline workflows, document and optimize SOPs in Notion, and coordinate cross-team tasks.

Strong discretion with confidential information is essential, and you should have experience in financial admin such as invoicing or reconciliation, plus familiarity with Notion, Slack, Google Workspace.

Qualifications

• 3+ years of experience as an Executive Assistant, Operations Manager, or similar role supporting senior leadership.
• Proven experience handling highly confidential or sensitive information with discretion.
• Do you have your own personal task/commitment tracking system that you rely on daily (e.g., a to-do system, project tracker, or similar)? Please briefly describe it.
• Process Optimization & SOPs: Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. Support the creation of internal systems for accountability, task tracking, and delegation across company's operations and team structure.
• Recurring Financial Admin: This role includes tracking commission payments, chasing invoices, and supporting accounting reconciliation. Please describe any experience you have with invoicing, bookkeeping, or reconciliation processes.
• Tools & Communication: Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Todoist or similar task management platforms. Please specify which tools do you have experience with or knowledge of?
• Technical Requirements: Reliable high-speed internet and a modern home office setup.

Job description

FreedUp is seeking a proactive Executive Assistant/Operations Manager to support senior leadership. You will help streamline workflows, document and optimize SOPs in Notion, and coordinate cross-team tasks.

Strong discretion with confidential information is essential, and you should have experience in financial admin such as invoicing or reconciliation, plus familiarity with Notion, Slack, Google Workspace.