Remote Executive Assistant - Operations & Hiring

Freedup; Mexico; Remote; PHP 1,228,501 - 1,842,751; Full time

Job summary

Freedup in Pampanga, Philippines is seeking an experienced Executive Assistant to manage operational tasks and documentation. The role requires 3–4+ years of experience in a similar position, excellent skills in data organization, and familiarity with tools like Notion and Gmail. Candidates should thrive in independent work environments, with strong initiative in project coordination and communication. This is a key position in helping to structure and document workflows effectively.

Qualifications

• 3–4+ years as an Executive Assistant, Operations Assistant, or similar role.
• Proven experience with process documentation, system building, or SOP creation.
• Experience with recruitment coordination and sourcing.

Responsibilities

• Build, organize, and maintain the EA workspace in Notion.
• Assist in designing and documenting operational processes used across the business.
• Triage ~50 emails/day across multiple accounts.

Skills

Process documentation

Data gathering

Report preparation

Recruitment coordination

Task tracking

Autonomous operation

Technical requirements (high-speed internet)

Tools

Notion

Gmail

Slack

Discord

SuperHuman

LinkedIn

Job description

Qualifications

• * Address Include your city, region, and country, so that employers can easily manage your application.
• * 3–4+ years as an Executive Assistant, Operations Assistant, or similar role
• * Proven experience with process documentation, system building, or SOP creation
• * Strong skills in data gathering, report preparation, and project tracking
• * Experience with recruitment coordination and sourcing
• * Familiarity with tools like Gmail, Notion, SuperHuman, Discord, Slack, LinkedIn, and calendar systems
• * Experience with Notion or similar knowledge management tools (must be willing to learn quickly)
• * Ability to operate autonomously and proactively
• * Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset
• * Build, organize, and maintain the EA workspace in Notion, including: Task tracking, SOP documentation
• * Assist in designing and documenting operational processes used across the business
• * Build and maintain structured checklists for each team member’s responsibilities
• * Transition informal processes into a centralized task management system (Notion or similar)
• * Triage ~50 emails/day across multiple accounts using Gmail + Superhuman workflow
• * Draft and send basic replies, follow-ups, and handle simple requests (e.g., purchases, confirmations)
• * Source candidates (primarily Philippine-based product developers) via LinkedIn and other platforms
• * Document SOPs for recurring workflows (email, hiring, task tracking)
• * Enjoys the structure of project coordination and documentation
• * Thrives in environments where independence and initiative are valued