Remote Executive Assistant: Operations & Hiring Systems

Freedup; Mexico; Hybrid; PHP 1,228,501 - 1,842,751; Full time

Job summary

Freedup in Pampanga, Philippines is seeking an experienced Executive Assistant to manage operational tasks and documentation. The role requires 3–4+ years of experience in a similar position, excellent skills in data organization, and familiarity with tools like Notion and Gmail. Candidates should thrive in independent work environments, with strong initiative in project coordination and communication. This is a key position in helping to structure and document workflows effectively.

Qualifications

• 3–4+ years as an Executive Assistant, Operations Assistant, or similar role.
• Proven experience with process documentation, system building, or SOP creation.
• Experience with recruitment coordination and sourcing.

Responsibilities

• Build, organize, and maintain the EA workspace in Notion.
• Assist in designing and documenting operational processes used across the business.
• Triage ~50 emails/day across multiple accounts.

Skills

Process documentation

Data gathering

Report preparation

Recruitment coordination

Task tracking

Autonomous operation

Technical requirements (high-speed internet)

Tools

Notion

Gmail

Slack

Discord

SuperHuman

LinkedIn

Job description

Freedup in Pampanga, Philippines is seeking an experienced Executive Assistant to manage operational tasks and documentation. The role requires 3–4+ years of experience in a similar position, excellent skills in data organization, and familiarity with tools like Notion and Gmail. Candidates should thrive in independent work environments, with strong initiative in project coordination and communication. This is a key position in helping to structure and document workflows effectively.