Remote Construction Admin & Estimating Assistant

School Of Virtual Assistance (SOVA); Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

School Of Virtual Assistance (SOVA) seeks a Virtual Assistant specializing in project, administrative, and estimating support in a fast-paced construction environment. You will assist the Owner and Project Estimator, maintain employee records, project files, permits, and ensure accurate documentation for payroll and estimating processes.

This remote role requires 3+ years in project coordination, advanced English, strong Excel skills, and proficiency with Bluebeam Revu.

Qualifications

• 3+ years in project coordination or related roles.
• Experience in construction/plumbing/mechanical/electrical sectors preferred.
• Payroll/compliance experience preferred.
• Advanced written English and professional communication.

Responsibilities

• Assist with payroll preparation, review, and processing including prevailing wage reports and certifications.
• Compile and organize project documentation and closeout packages.
• Support Project Estimator with plan reviews, takeoffs, and bid documentation tracking.
• Monitor RFIs, prequalification forms, permits, and safety/compliance documentation.
• Manage emails and client communications, provide weekly project updates, and review invoicing for discrepancies.

Skills

Attention to detail

Ownership mentality

Time management

Written English

Tools

Bluebeam Revu

Excel

Plan review

RFI/Permits tracking

Job description

School Of Virtual Assistance (SOVA) seeks a Virtual Assistant specializing in project, administrative, and estimating support in a fast-paced construction environment. You will assist the Owner and Project Estimator, maintain employee records, project files, permits, and ensure accurate documentation for payroll and estimating processes.

This remote role requires 3+ years in project coordination, advanced English, strong Excel skills, and proficiency with Bluebeam Revu.