Remote VA: Project Ops & Estimating Support

DOXA Talent; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

DOXA Talent is seeking a Virtual Assistant to provide project, administrative, and estimating support from The Philippines. This role requires an ownership mentality, managing payroll, project documentation, and takeoffs while liaising with the Owner and Project Estimator in a fast-paced construction environment.

The candidate should have 3+ years in coordination roles, strong Excel and Bluebeam Revu skills, and experience with permits, RFIs, and safety plans.

Qualifications

• Proficiency with Bluebeam Revu or similar PDF markup tools.
• Advanced Excel skills for data review, formulas, and reporting.
• Experience reviewing construction plans, specs or technical docs.
• familiarity with permits, RFIs, subcontractor documents, safety plans, and closeout.
• Excellent written English for professional correspondence.

Responsibilities

• Assist with payroll preparation, review, and processing, including wage reports and certifications tracking.
• Organize project documentation, electronic files, and closeout packages; follow up for missing documents.
• Support Estimator with plan review, takeoffs, bid tracking, and pricing compilation.
• Track RFIs, prequal questionnaires, permits, and safety/compliance documents.
• Manage emails and client communications; draft responses and prepare project updates.

Skills

Bluebeam Revu

Microsoft Excel

Plan reviews

Permits & RFIs

Professional English writing

Tools

PDF markup software

Job description

DOXA Talent is seeking a Virtual Assistant to provide project, administrative, and estimating support from The Philippines. This role requires an ownership mentality, managing payroll, project documentation, and takeoffs while liaising with the Owner and Project Estimator in a fast-paced construction environment.

The candidate should have 3+ years in coordination roles, strong Excel and Bluebeam Revu skills, and experience with permits, RFIs, and safety plans.