Remote Construction Admin Assistant (NZ/AU) – Full-Time

24x7 Direct Pty Ltd; Manila; Remote; PHP 457,000 - 547,000; Full time

Benefits offered by this job

HMO after probation

Laptop after 30 days

13th month pay

Annual leave 10 days

Sick leave 5 days

Overtime pay

Permanent work-from-home

Annual salary review

Job summary

24x7 Direct Pty Ltd is seeking a highly organised Construction Admin Assistant to support a busy construction team working with Australian and New Zealand clients. This full-time, work-from-home role requires managing documents, data entry, invoicing, approvals, and reporting across internal systems.

You will coordinate calendars, liaise with contractors and clients, and ensure adherence to SOPs while maintaining high attention to detail and proactive communication.

Qualifications

• Minimum 3 years of Administration or Construction Administration experience.
• Experience with Australian or New Zealand clients in the construction industry (preferred).
• Experience using construction management platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com (preferred).
• Proficiency in CRM software and Microsoft Office; strong written and verbal communication.

Responsibilities

• Maintain accurate project records and perform data entry.
• Set up and manage jobs within internal systems.
• Process invoices, purchase orders, supplier documents, and project costs.
• Prepare proposals, work orders, variations, and project documentation.
• Manage warranties, permits, compliance documents, and site paperwork.
• Coordinate calendars, meetings, emails, and project schedules.
• Liaise with suppliers, contractors, clients, and internal teams.
• Monitor project timelines and follow up on outstanding tasks.
• Prepare reports, spreadsheets, and project updates.
• Assist with document control, filing, and SOPs.
• Draft professional emails, letters, and business documents.
• Create social media content and assist with AI workflow development.
• Provide general administrative support to construction and operations teams

Skills

Communication skills

Organisational skills

Time management

Multitasking

Attention to detail

Proactive attitude

Customer service

Stakeholder management

Tools

SimPRO

Procore

Buildertrend

Aconex

Monday.com

CRM software

AI tools

Microsoft Office

Job description

24x7 Direct Pty Ltd is seeking a highly organised Construction Admin Assistant to support a busy construction team working with Australian and New Zealand clients. This full-time, work-from-home role requires managing documents, data entry, invoicing, approvals, and reporting across internal systems.

You will coordinate calendars, liaise with contractors and clients, and ensure adherence to SOPs while maintaining high attention to detail and proactive communication.