Construction Admin Assistant

24x7 Direct Pty Ltd

Manila

Remoto

PHP 457.000 - 547.000

Tempo pieno

38 ore fa

Candidati tra i primi

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Vantaggi offerti da questo lavoro

HMO after probation

Laptop after 30 days

13th month pay

Annual leave 10 days

Sick leave 5 days

Overtime pay

Permanent work-from-home

Annual salary review

Descrizione del lavoro

24x7 Direct Pty Ltd is seeking a highly organised Construction Admin Assistant to support a busy construction team working with Australian and New Zealand clients. This full-time, work-from-home role requires managing documents, data entry, invoicing, approvals, and reporting across internal systems.

You will coordinate calendars, liaise with contractors and clients, and ensure adherence to SOPs while maintaining high attention to detail and proactive communication.

Competenze

Minimum 3 years of Administration or Construction Administration experience.
Experience with Australian or New Zealand clients in the construction industry (preferred).
Experience using construction management platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com (preferred).
Proficiency in CRM software and Microsoft Office; strong written and verbal communication.

Mansioni

Maintain accurate project records and perform data entry.
Set up and manage jobs within internal systems.
Process invoices, purchase orders, supplier documents, and project costs.
Prepare proposals, work orders, variations, and project documentation.
Manage warranties, permits, compliance documents, and site paperwork.
Coordinate calendars, meetings, emails, and project schedules.
Liaise with suppliers, contractors, clients, and internal teams.
Monitor project timelines and follow up on outstanding tasks.
Prepare reports, spreadsheets, and project updates.
Assist with document control, filing, and SOPs.
Draft professional emails, letters, and business documents.
Create social media content and assist with AI workflow development.
Provide general administrative support to construction and operations teams

Conoscenze

Communication skills

Organisational skills

Time management

Multitasking

Attention to detail

Proactive attitude

Customer service

Stakeholder management

Strumenti

SimPRO

Procore

Buildertrend

Aconex

Monday.com

CRM software

AI tools

Microsoft Office

Descrizione del lavoro

We're looking for a highly organised and proactive Construction Admin Assistant to support a busy construction team based in New Zealand. This is a great opportunity for someone with construction administration experience who enjoys working in a fast-paced environment, managing multiple tasks, and ensuring projects run smoothly.

You'll play an important role in supporting project delivery, maintaining accurate records, coordinating documentation, and assisting with day-to-day administrative and operational tasks.

Key Responsibilities

Maintain accurate project records and perform data entry
Set up and manage jobs within internal systems
Process invoices, purchase orders, supplier documents, and project costs
Prepare proposals, work orders, variations, and project documentation
Manage warranties, permits, compliance documents, and site paperwork
Coordinate calendars, meetings, emails, and project schedules
Liaise with suppliers, contractors, clients, and internal teams
Monitor project timelines and follow up on outstanding tasks
Prepare reports, spreadsheets, and project updates
Assist with document control, filing, and maintaining standard operating procedures (SOPs)
Draft professional emails, letters, and other business documents
Create social media content and assist with AI workflow development
Provide general administrative support to the construction and operations teams

Requirements

Minimum of 3 years of experience in Administration or Construction Administration
Experience working with Australian or New Zealand clients in the construction industry (preferred)
Experience using construction management platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com, or similar (preferred)
Experience using CRM and construction management software
Familiarity with AI tools and workflow automation (preferred)
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Strong organisational, time management, and multitasking abilities
High attention to detail and accuracy
A proactive attitude with the ability to work independently
Strong customer service and stakeholder management skills
A positive attitude and willingness to learn and grow

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full‑time role—not a freelance or flexible‑hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:

Discipline and commitment to set working hours (strict shift times, not flexible).

Use of time tracking software during work hours.

Active participation in team and client calls with your camera ON.

Consistent availability and responsiveness throughout your shift.

Treating this as a long‑term, full‑time job—not a side gig or freelance task.

Payroll is processed bi‑monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.

1. Monthly Salary: PHP 45,000

2. Salary will be paid on a bi‑monthly basis on the 15th and 30th or 31st of each month

3. You will be paid extra for overtime and Philippines public holidays

4. Probation: 6 months, and after Probation