Remote CEO Executive Assistant — Calendar & Exec Support

Coconut; Philippines; Remote; PHP 874,000 - 1,747,000; Full time

Benefits offered by this job

13th Month Pay

Paid Time Off 12 days

Healthcare benefits

Life Insurance

Job summary

Coconut is seeking a dedicated Executive Assistant to the CEO, supporting high-level priorities in a remote, full-time role. You will manage calendars, emails, travel, and meeting prep while coordinating with stakeholders across two companies. Expect daily use of AI tools and a growth-focused environment.

Ideal candidates excel in English communication, organization, and proactive problem-solving, with a willingness to scale with a fast-growing team and handle both business and personal tasks.

Qualifications

• Excellent written and verbal English with proactive communication.
• Extreme attention to detail and strong organizational skills.
• Growth mindset and ability to scale with a fast-growing company.

Responsibilities

• Serve as the right hand to the CEO of a fast-growing construction tech company, freeing up his time for high-priority work.
• Manage the CEO's calendar, daily schedule and priorities, including scheduling meetings with multiple stakeholders.
• Manage the CEO's email inbox, answer questions, and handle outreach on his behalf.
• Book business and personal travel, reservations, and arrangements.
• Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps.
• Conduct research, review business proposals, retrieve files, and prepare documents.
• Handle personal tasks such as paying bills and coordinating with insurance, rental property and legal contacts.
• Support a second company principal and take on office manager tasks as needed.
• Use AI tools daily and grow into a proactive operator who anticipates needs.

Skills

Written English

Verbal English

Organizational skills

Attention to detail

Communication

Tools

Microsoft Office

Excel

Claude/ChatGPT

Job description

Coconut is seeking a dedicated Executive Assistant to the CEO, supporting high-level priorities in a remote, full-time role. You will manage calendars, emails, travel, and meeting prep while coordinating with stakeholders across two companies. Expect daily use of AI tools and a growth-focused environment.

Ideal candidates excel in English communication, organization, and proactive problem-solving, with a willingness to scale with a fast-growing team and handle both business and personal tasks.