Remote Executive Assistant — Docs & Scheduling Specialist

Coconut; Philippines; Remote; PHP 315,000 - 561,000; Full time

Benefits offered by this job

Competitive Salary

13th Month Pay

Paid Time Off

US Holidays Off

Maternity & Paternity Leave

Comprehensive Healthcare

Life Insurance

Mental Health Support

Milestone Gifts & Birthday Treats

Exciting Team Experiences

Stay Connected

Job summary

Coconut, based in the Philippines, is seeking an Executive Assistant to manage documentation-heavy workflows and vendor processes while coordinating across calendars and time zones. The role may be either part-time or full-time with a 20 hours/week impact, delivering reliable support for executive needs.

The position offers a remote arrangement with PT or ET time zones, a monthly rate between $450 and $800, and growth opportunities in a fast-paced virtual team environment.

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant in a documentation-heavy role.
• Manages paperwork and documentation workflows from start to finish, keeping files accurate and up to date.
• Prepares, submits, and tracks new vendor credit applications.
• Reviews, sends, and tracks NDAs and other agreements through to signature, following up on outstanding items.

Skills

Executive Support

Documentation workflows

Vendor management

NDAs & contracts

Calendar coordination

Documentation tracking

Tools

Google Workspace

Asana

Monday.com

Job description

Coconut, based in the Philippines, is seeking an Executive Assistant to manage documentation-heavy workflows and vendor processes while coordinating across calendars and time zones. The role may be either part-time or full-time with a 20 hours/week impact, delivering reliable support for executive needs.

The position offers a remote arrangement with PT or ET time zones, a monthly rate between $450 and $800, and growth opportunities in a fast-paced virtual team environment.