Executive Assistant: High-Impact Admin & Travel Ops

Coconut.; Philippines; Remote; PHP 488,000 - 628,000; Full time

Benefits offered by this job

13th Month Pay

Paid Time Off

Healthcare

Life Insurance

Mental Health Support

Team Experiences

US Holidays Off

Relocation or travel support

Job summary

Coconut. is seeking an Executive Assistant to support the founders with calendar, travel, and communications across Dubai and international partners. This remote, 20-hour/week role offers a monthly rate of $750.

You will manage emails, prepare meeting agendas and minutes, coordinate complex logistics, and act as a process owner to ensure nothing falls through the cracks while maintaining confidentiality and discretion.

Qualifications

• Experience in paid consultancy and advisory admin work.
• Email and calendar management across multiple time zones.
• Structuring inbox and prioritizing 10+ recurring contacts.
• Flagging and chasing overdue emails or messages.
• Preventing calendar overlaps and conflicts for executives.
• Meeting support: agendas, minutes and follow-ups.
• Travel planning and end-to-end logistics management.
• Handling platforms like GLG for paid calls.
• Maintaining processes and documentation with NDA compliance.
• Proactive problem solving with minimal supervision.

Responsibilities

• Coordinate travel arrangements end-to-end, including flights and hotels.
• Support board meetings: scheduling, materials and follow ups.
• Manage inbound requests from professional platforms and vendors.
• Oversee event registrations, venues and logistics for conferences.
• Maintain accurate documentation and process guides.
• Proactively track open items and ensure accountability.

Skills

Email & calendar management

Inbox management & prioritization

Meeting & board support

Travel coordination

Vendor management

Event logistics

Documentation & processes

Proactive problem solving

Tools

Zoom

GLG platforms

Skype

Fiverr

WhatsApp

Job description

Coconut. is seeking an Executive Assistant to support the founders with calendar, travel, and communications across Dubai and international partners. This remote, 20-hour/week role offers a monthly rate of $750.

You will manage emails, prepare meeting agendas and minutes, coordinate complex logistics, and act as a process owner to ensure nothing falls through the cracks while maintaining confidentiality and discretion.