Remote Executive Assistant & Operations Coordinator

Coconut; Philippines; Remote; PHP 453,000 - 522,000; Part time

Benefits offered by this job

Competitive compensation

13th Month Pay

Paid Time Off

US Holidays Off

Healthcare

Life Insurance

Mental Health Support

Team experiences

Job summary

Coconut is seeking an Executive Assistant / Operations Coordinator to support a founders-led team. This remote role offers a 20-hour workweek with flexible time zones and an overlap of 2–3 hours with US business hours.

You will build processes, create SOPs, manage calendars, and help coordinate client and admissions activities. Ideal candidates have EA and operations experience, comfort with CRM tools, and the ability to implement automation and documentation across a growing company.

Qualifications

• Experience building operational processes and SOPs.
• Strong EA and operations coordination background.
• Comfort with researching, recommending, and implementing business tools.

Responsibilities

• Build operational processes and workflows from the ground up.
• Create SOPs, onboarding workflows, and internal documentation.
• Research tools, systems, and best practices for the business.
• Assist with admissions consulting support and client coordination.
• Manage calendar and inbox.
• Recommend and help implement a CRM.
• Build and maintain client follow-up systems.
• Track tasks, deadlines, and ongoing projects.
• Coordinate administrative and operational activities.
• Assist with marketing initiatives, including newsletters and content calendar.
• Provide general executive and administrative support as the business scales.

Skills

Executive support

Operations coordination

CRM tools

Process design

Research skills

Calendar management

Email management

Tools

CRM systems

Automation tools

Job description

Coconut is seeking an Executive Assistant / Operations Coordinator to support a founders-led team. This remote role offers a 20-hour workweek with flexible time zones and an overlap of 2–3 hours with US business hours.

You will build processes, create SOPs, manage calendars, and help coordinate client and admissions activities. Ideal candidates have EA and operations experience, comfort with CRM tools, and the ability to implement automation and documentation across a growing company.