Elite Executive Assistant for Global Board & Travel Ops

Coconut; Philippines; Remote; PHP 489,000 - 559,000; Part time

Benefits offered by this job

Competitive Salary

Paid Time Off

Remote-friendly environment

13th Month Pay

Job summary

Coconut is seeking an Executive Assistant to support the founder with high-volume calendar management, travel logistics, and board-level coordination. This role requires proactive prioritization, meticulous note-taking, and strong written English.

You will coordinate meetings, prepare agendas, track action items, and manage cross-timezone scheduling for Dubai and other partners. We offer a competitive monthly rate and a collaborative, remote-friendly environment.

Qualifications

• Paid consultancy and advisory admin work with ROI focus.
• Email and calendar management with scheduling accuracy.
• Inbox structuring and tagging for 10+ key contacts.
• Flagging overdue messages and preventing calendar overlaps.
• Meeting and board support including agendas and minutes.
• Travel logistics ownership including flights and hotels.
• Handling Dubai-based vendors and event logistics.
• Managing time zones and manual booking systems.
• Researching platforms and opportunities to increase paid calls.

Responsibilities

• Support board meetings with scheduling, materials, and follow-ups.
• Prepare agendas and maintain meeting minutes for key stakeholders.
• Coordinate travel arrangements and logistics for events.
• Manage inbound requests from expert platforms and vendors.
• Input availability across time zones and maintain workflows.
• Proactively track open action items and follow through.
• Assist with speaking opportunities and coordination with social media.

Skills

Email management

Calendar management

Travel logistics

Board support

Meeting minutes

Agenda preparation

Time zone coordination

Vendor management

Researching conferences

Executive support

Tools

GLG platform

Zoom

Job description

Coconut is seeking an Executive Assistant to support the founder with high-volume calendar management, travel logistics, and board-level coordination. This role requires proactive prioritization, meticulous note-taking, and strong written English.

You will coordinate meetings, prepare agendas, track action items, and manage cross-timezone scheduling for Dubai and other partners. We offer a competitive monthly rate and a collaborative, remote-friendly environment.