Executive Assistant to Founder — Remote & High-Impact

Coconut; Philippines; Remote; PHP 1,262,000 - 1,507,000; Full time

Benefits offered by this job

Competitive Salary

13th Month Pay

Paid Time Off

US Holidays Off

Comprehensive Healthcare

Life Insurance

Mental Health Support

Milestone Gifts & Birthday Treats

Team Experiences

Stay Connected

Job summary

Coconut is seeking an Executive Assistant to support the Founder across multiple ventures. This remote role requires strong calendar discipline, proactive communication, and superb organization.

You will manage schedules, draft correspondence, coordinate travel, and support HR logistics to keep the Founder focused on growth. Ideal candidates have 3+ years supporting senior executives, excel in using AI tools, and can juggle projects across entities while maintaining confidentiality and accuracy.

Qualifications

• 3+ years supporting a founder, CEO, owner, or senior executive with calendar and inbox ownership.
• Excellent organization, attention to detail and proactive follow-through.
• Clear, concise communication with high discretion; proficient with AI and automation.

Responsibilities

• Own and prioritize the Founder’s calendar across multiple businesses.
• Schedule and coordinate meetings with leadership, partners, vendors and advisors.
• Triage and manage the Founder’s inbox; surface what needs attention; draft replies.
• Prepare daily briefs and meeting materials in advance.
• Plan and book executive travel; manage registrations and on-site logistics.
• Coordinate HR and recruiting logistics: interview scheduling and onboarding checklists.
• Maintain organized digital document repositories and track expenses.

Skills

Calendar scheduling

Meetings coordination

Inbox management

Communication

Notes & follow-up

Travel planning

HR & recruiting logistics

Education

Bachelor's degree in marketing or related field

Tools

Google Workspace

Microsoft Office

Slack

Notion

AI tools

Automation tools

CRM (GoHighLevel or similar)

Job description

Coconut is seeking an Executive Assistant to support the Founder across multiple ventures. This remote role requires strong calendar discipline, proactive communication, and superb organization.

You will manage schedules, draft correspondence, coordinate travel, and support HR logistics to keep the Founder focused on growth. Ideal candidates have 3+ years supporting senior executives, excel in using AI tools, and can juggle projects across entities while maintaining confidentiality and accuracy.