Remote Executive Assistant - Global Scheduling & Ops

Coconut; Philippines; Remote; PHP 873,000 - 1,502,000; Full time

Benefits offered by this job

Competitive Salary

13th Month Pay

Paid Time Off

US Holidays Off

Maternity Leave

Paternity Leave

Healthcare

Life Insurance

Mental Health

Team Experiences

Stay Connected

Job summary

Coconut, a remote-first company connecting founders and businesses with top-tier talent, is seeking an Executive Assistant to support senior leaders. You will manage complex calendars across time zones, coordinate travel and meetings, and triage communications for efficiency.

The role requires polished English, proactive problem solving, and the ability to adapt in a fast-moving startup. Join a team that values work-life balance, growth, and reliable partnerships.

Qualifications

• Polished written and spoken English.
• Ability to manage time for senior leaders and influence prioritization.
• Critical thinking and adaptability in a fast-moving startup.

Responsibilities

• Own complex, multi-calendar scheduling across executives and time zones.
• Keep leaders on schedule and on task; track commitments and follow up.
• Inbox triage and communications on leaders’ behalf when appropriate.
• Handle travel, expense reports, meeting prep, notes, and follow-through.
• Coordinate with external stakeholders from tech execs to researchers and volunteers.
• Build repeatable systems: templates, trackers, automations.
• Maintain discretion with confidential information.

Skills

Scheduling across executives

Executive support

Stakeholder communication

Tools

Google Workspace

Job description

Coconut, a remote-first company connecting founders and businesses with top-tier talent, is seeking an Executive Assistant to support senior leaders. You will manage complex calendars across time zones, coordinate travel and meetings, and triage communications for efficiency.

The role requires polished English, proactive problem solving, and the ability to adapt in a fast-moving startup. Join a team that values work-life balance, growth, and reliable partnerships.