Remote AI-Savvy Executive Assistant for Leaders

The People Group, Llc; Philippines; Remote; PHP 2,176,000 - 4,351,000; Full time

Job summary

The People Group, Llc is seeking a highly capable Executive Assistant with AI expertise to join our freelance talent pool. You will support founders and senior leaders across multiple time zones by managing operations, optimizing workflows, and leveraging AI to boost efficiency.

You will work remotely on a fractional basis, handling calendars, communications, travel, and document preparation, while collaborating with an international client base.

Qualifications

• Experience using AI tools like ChatGPT, Claude, Gemini.
• Prompt writing and optimization.
• Ability to automate workflows (Zapier, Make, etc.).
• Experience using AI for Research, Summarization, Email Drafting, Task Management.
• Experience working in a fractional, freelance, or contract based role.
• Exceptional organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office and Google Suite.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and confidentiality.
• Ability to work independently and remotely.
• Flexible schedule and availability.
• Demonstrated experience supporting multiple executives or clients.

Responsibilities

• Manage calendars, schedule meetings and appointments for clients.
• Coordinate travel arrangements and accommodations.
• Prepare and edit documents, reports, and presentations.
• Handle phone calls, emails, and other correspondence.
• Organize and maintain files, records, and databases.
• Assist in the preparation of meeting agendas and take minutes.
• Collaborate with other team members to ensure efficient workflow.
• Arrange and coordinate events and conferences.
• Perform ad-hoc administrative tasks as needed.
• Respond to and manage client requests, including ad hoc tasks, with professionalism and attention to detail.

Skills

AI tools

Prompt writing

Workflow automation

Research

Summarization

Email drafting

Task management

Executive support

Remote work

Freelance experience

MS Office

Google Workspace

Project tools

Tools

ChatGPT

Claude

Gemini

Job description

The People Group, Llc is seeking a highly capable Executive Assistant with AI expertise to join our freelance talent pool. You will support founders and senior leaders across multiple time zones by managing operations, optimizing workflows, and leveraging AI to boost efficiency.

You will work remotely on a fractional basis, handling calendars, communications, travel, and document preparation, while collaborating with an international client base.