Executive Assistant to CEO — Remote, AI-Driven Ops

Law-Offices-of-Sabrina-Li; Philippines; Remote; PHP 2,857,000 - 4,762,000; Full time

Benefits offered by this job

Fully remote role

Job summary

The Law Offices of Sabrina Li, P.C. seeks an exceptionally organized Executive Assistant to support the CEO and senior team in a fully remote, globally distributed setting.

You will manage calendars, coordinate complex schedules, handle confidential communications with discretion, and prepare materials for meetings while identifying opportunities to automate repetitive tasks using AI tools. This role requires initiative, comfort with new technology, and the ability to deliver high-quality work

Qualifications

• Bachelor's degree in Business Administration or related field
• Minimum 2 years of experience supporting executives or senior leadership
• Experience working remotely for a U.S.-based company is required; U.S. law firm experience is a plus
• English and Mandarin Chinese preferred but not required
• Outstanding organizational and time management skills
• Strong written and verbal English communication skills
• High discretion with confidential information
• Comfortable learning new technology quickly
• Experience using project management platforms like Monday.com, Asana, ClickUp
• Interest in AI tools and workflow automation; ability to identify efficiency improvements
• Resourceful, detail-oriented, able to manage multiple priorities independently

Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements
• Coordinate personal and professional schedules for executives
• Handle confidential correspondence with discretion
• Prepare meeting agendas, presentations, notes, and follow-ups
• Track deadlines, reminders, and ongoing priorities
• Assist with personal errands, research, reservations, purchases, and executive requests
• Identify repetitive tasks to automate or simplify
• Leverage AI tools to improve productivity, documentation, scheduling, research, and communication
• Create and maintain simple workflows, templates, and SOPs

Skills

Executive support

Remote work experience

English and Mandarin

Organizational skills

Time management

Communication skills

Discretion with confidential info

Tech-savvy / AI tooling

Automation mindset

Multi-tasking

Education

Bachelor's degree in Business Administration or related field

Tools

Monday.com

Asana

ClickUp

Job description

The Law Offices of Sabrina Li, P.C. seeks an exceptionally organized Executive Assistant to support the CEO and senior team in a fully remote, globally distributed setting.

You will manage calendars, coordinate complex schedules, handle confidential communications with discretion, and prepare materials for meetings while identifying opportunities to automate repetitive tasks using AI tools. This role requires initiative, comfort with new technology, and the ability to deliver high-quality work