Remote Executive Assistant to C-Suite Leaders

Weassist Io

Philippines

Remote

PHP 600,000 - 900,000

Full time

5 days ago

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Benefits offered by this job

13th Month Bonus (Wild right? )

Permanent work-from-home / remote set‑

Health insurance

Dental insurance

Mental health insurance

Great starting salary

Growth opportunity

Performance-based raises

Prizes and bonuses

Job summary

WeAssist is hiring a full-time Executive Assistant to support senior leaders remotely for U.S.-based clients. You will manage calendars, emails, meetings, and complex schedules across time zones, acting as a trusted extension of the executives.

The role emphasizes proactive thinking, discretion, and strong communication, with AI-enabled tools, CRM familiarity, and potential for personal assistance tasks; fully remote with competitive compensation.

Qualifications

Executive/C-Suite Support experience with 2+ years supporting founders or C-suite leaders.
Exceptional English communication, both written and spoken.
Discretion and trustworthiness with confidential information.
Strong organization and meticulous attention to detail for calendars and priorities.
Proactive and resourceful problem-solving with ownership.
Ability to own tasks and see them through to completion.
AI fluency for research, drafting, summarization, and meeting prep.

Responsibilities

Own the executive's calendar end to end, from scheduling and rescheduling to confirmations.
Structure each day and week around the executive's top priorities, with room for focus time and preparation.
Spot conflicts early and resolve them before they become problems.
Coordinate schedules across teams, external contacts, and time zones.
Keep the executive's inbox organized and prioritized so nothing important goes unanswered.
Draft and send polished communications that reflect the executive's voice and standards.
Act as gatekeeper and first point of contact, handling what you can and routing the rest with good judgment.
Manage confidential and sensitive communications with complete discretion.
Prepare agendas, briefs, and materials so the executive walks into every meeting ready.
Capture key decisions, commitments, and action items.
Drive follow-through on next steps until every loop is closed.
Maintain a clear, current view of the executive's tasks, deadlines, and commitments.
Follow up on delegated work to keep it on schedule and remind as needed.
Represent the executive professionally with clients, partners, vendors, and team members.
Maintain organized contact records, relationship notes, and follow-up history.
Nurture key relationships through timely check-ins and introductions.