Executive Assistant - AI & Business Operations

Offshore Po; Metro Manila; Remote; PHP 335,000 - 603,000; Full time

Job summary

Offshore PO is seeking a highly organized, proactive Executive Assistant to support the owner of multiple growing businesses, including an ABA/healthcare company and an eCommerce business. This role will manage calendars, coordinate meetings, handle email, organize documents, track tasks and deadlines, and ensure day-to-day operations run smoothly across the companies.

The ideal candidate will be AI-savvy, comfortable exploring new AI tools, and applying AI to research, automation,

Qualifications

• Experience as an Executive Assistant supporting business owners or executives.
• Strong knowledge of AI tools and platforms.
• Ability to identify the right AI tools for different business needs and use cases.
• Experience using AI and automation to streamline workflows and improve efficiency.
• Naturally tech-savvy and able to research, test, and implement new tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal English communication.
• Strong follow-up and problem-solving skills.
• Prior experience supporting healthcare, ABA, or eCommerce businesses is a plus.

Responsibilities

• Manage calendars and coordinate meetings for the owner across multiple companies.
• Handle email correspondence and organize critical documents.
• Track tasks and deadlines; follow up with team members as needed.
• Ensure day-to-day operations run smoothly across businesses.

Skills

Executive support

AI tools proficiency

Organizational skills

English communication

Time management

Problem-solving

Follow-up

Tools

Google Workspace

Microsoft Office

Job description

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the owner of multiple growing businesses, including an ABA/healthcare company and an eCommerce business. This role will be responsible for managing calendars, coordinating meetings, handling email correspondence, organizing documents, tracking tasks and deadlines, following up with team members, and ensuring day-to-day operations run smoothly across multiple companies.

The ideal candidate will be comfortable wearing many hats and should be highly AI-savvy, with a strong understanding of different AI platforms, their capabilities, and how they can be applied to improve business operations. We’re looking for someone who actively explores new AI tools and can identify opportunities to use AI for research, automation, communication, data analysis, content, workflow optimization, and overall productivity.

Requirements:

• Prior experience as an Executive Assistant supporting business owners or executives

• Strong knowledge of AI tools and platforms

• Ability to identify the right AI tools for different business needs and use cases

• Experience using AI and automation to streamline workflows and improve efficiency

• Naturally tech-savvy and comfortable researching, testing, and implementing new tools

• Exceptional organizational and time management skills

• Excellent written and verbal English communication

• Strong follow-up and problem-solving skills

• Proficient in Google Workspace and Microsoft Office

• Prior experience supporting healthcare, ABA, or eCommerce businesses is a plus

Salary is based on qualifications and experience.

Work Location: Remote