Remote Administrative Documentation Specialist

Scalex Technology Solutions; Philippines; Remote; PHP 434,000 - 496,000; Part time

Job summary

Scalex Technology Solutions is seeking an Administrative Documentation Assistant to support the processing and preparation of consultant documents. You will review templates, assign organisations, add logos, and convert files to PDF, ensuring consistent formatting and professional presentation.

The role is remote/WFH in the Philippines, part-time (25-30 hours/week) with an AUD rate of 7–8 per hour. Strong attention to detail and English writing are essential.

Qualifications

• Experience in administrative support or document processing.
• Proficiency in Word and PDF tools.
• Strong attention to detail and accuracy.
• Ability to work remotely and manage batches efficiently.

Responsibilities

• Receive and organize batches of documents submitted by consultants.
• Review standard document templates and identify the appropriate organization for each document.
• Update documents with the correct organization or company name and logo.
• Format and customize documents according to established templates and guidelines.
• Convert finalized documents into PDF format.
• Ensure document formatting, branding, and layout are consistent and accurate.
• Check completed documents for errors, missing information, or formatting inconsistencies.
• Save and organize completed documents using the appropriate file naming conventions and folder structures.
• Maintain an organized document repository for easy retrieval and reference.
• Track document processing progress and ensure tasks are completed on time.
• Report any missing information or discrepancies to the relevant team.

Skills

Attention to detail

Written English

Time management

Organizational skills

Tools

Microsoft Word

PDF tools

Job description

Scalex Technology Solutions is seeking an Administrative Documentation Assistant to support the processing and preparation of consultant documents. You will review templates, assign organisations, add logos, and convert files to PDF, ensuring consistent formatting and professional presentation.

The role is remote/WFH in the Philippines, part-time (25-30 hours/week) with an AUD rate of 7–8 per hour. Strong attention to detail and English writing are essential.