NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT (AU Dayshift, Remoter/WFH Philippines)

Scale-X Solutions; Philippines; Remote; PHP 422,000 - 483,000; Part time

Job summary

Scale-X Solutions is seeking an NDIS Administrative Documentation Assistant to support processing and preparation of documents received from consultants. This remote role from the Philippines emphasizes accuracy, consistency, and efficient handling of batches of documents, including adding company logos and converting to PDF.

The position is part-time (25-30 hours per week) with a focus on document templates, branding, and timely task completion, requiring strong attention to detail and good

Qualifications

• Proficiency in Microsoft Word and PDF tools needed.
• Strong attention to detail and accuracy essential.
• Good written English and clear communication required.

Responsibilities

• Receive and organize batches of documents submitted by consultants.
• Review templates and identify the appropriate organization for each document.
• Update documents with the correct organization name and logo.
• Format and customize documents according to established templates and guidelines.
• Convert finalized documents into PDF format.
• Maintain an organized document repository and ensure timely completion.

Skills

MS Word

PDF tools

Document formatting

Digital file management

Attention to detail

Time management

Tools

PDF tools

Job description

NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT

Company Type : Australia NDIS / Healthcare

Department: Administration

Work Arrangement: Remote / WFH (Philippines)

Employment Type: Part-time | 25-30 hours a week

VA Rate : $7-8 AUD per hour

Position Overview

We are seeking a detail-oriented and organized Administrative Documentation

Assistant to support the processing and preparation of documents received from

consultants. The role involves reviewing standard document templates, assigning them to the appropriate organization, adding the relevant company logo and name, and converting finalized documents into PDF format.

This position is primarily administrative and requires strong attention to detail, accuracy,

and the ability to manage batches of documents efficiently while maintaining consistent

formatting and professional presentation.

Key Responsibilities

• Receive and organize batches of documents submitted by consultants.
• Review standard document templates and identify the appropriate organization for
• Update documents with the correct organization or company name and logo.
• Format and customize documents according to established templates and
• guidelines.
• Convert finalized documents into PDF format.
• Ensure document formatting, branding, and layout are consistent and accurate.
• Check completed documents for errors, missing information, incorrect branding, or
• Save and organize completed documents using the appropriate file naming
• conventions and folder structures.
• Maintain an organized document repository for easy retrieval and reference.
• Track document processing progress and ensure assigned tasks are completed
• within agreed timelines.
• Report any missing information, unclear instructions, or document discrepancies to
• the relevant team.

Qualifications and Requirements

similar roles is preferred.

• Proficiency in Microsoft Word and PDF tools.
• Basic knowledge of document formatting, file conversion, and digital file
• management.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to process large batches of documents efficiently.
• Ability to follow established procedures and work independently with minimal
• supervision.
• Good written English and basic communication skills.