Remote Admin Assistant — Engineering & Construction

Staff Domain Inc.; Eastern Manila District, Muntinlupa, Cebu City; Remote; PHP 201,000 - 357,000; Full time

Benefits offered by this job

HMO & Dental

Life Insurance

Paid Leaves

Team events

Job summary

Staff Domain Inc. is seeking an Administration Assistant for an offshore AU client, based in the Philippines. The role requires experience in a busy admin environment, with strong Excel/Word skills and meticulous record keeping.

You will support the team and director, manage filing, and help streamline processes in a civil engineering consultancy context. Work-from-home arrangements are in place, with standard hours aligned to local and client time zones.

Qualifications

• Significant administration experience in high-volume environments.
• Proven ability to navigate Excel and Word.
• Strong attention to detail and accuracy in record keeping.
• Excellent interpersonal and written communication skills.
• Strong organisational skills and ability to meet deadlines.
• Ability to work with minimal supervision and handle confidential matters.

Responsibilities

• Collate and distribute fee proposals.
• Record all outgoing reports, drawings and quotation queries in the database.
• Provide admin support to team and director, including preparation of processes for local authorities.
• Assist Admin Team with daily tasks.
• Assist with Word templates.
• Maintain Total Synergy so data stays up to date.
• Manage filing and archive systems.
• Identify and develop admin processes to streamline operations.
• Seek feedback from clients.
• Coordinate workload to meet deadlines.

Skills

Admin experience

Excel and Word

Attention to detail

Communication skills

Organizational skills

Discretion & confidentiality

Tools

Total Synergy

Job description

Staff Domain Inc. is seeking an Administration Assistant for an offshore AU client, based in the Philippines. The role requires experience in a busy admin environment, with strong Excel/Word skills and meticulous record keeping.

You will support the team and director, manage filing, and help streamline processes in a civil engineering consultancy context. Work-from-home arrangements are in place, with standard hours aligned to local and client time zones.