NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT (AU Dayshift, Remoter/WFH Philippines)

Scalex Technology Solutions; Philippines; Remote; PHP 434,000 - 496,000; Part time

Job summary

Scalex Technology Solutions is seeking an Administrative Documentation Assistant to support the processing and preparation of consultant documents. You will review templates, assign organisations, add logos, and convert files to PDF, ensuring consistent formatting and professional presentation.

The role is remote/WFH in the Philippines, part-time (25-30 hours/week) with an AUD rate of 7–8 per hour. Strong attention to detail and English writing are essential.

Qualifications

• Experience in administrative support or document processing.
• Proficiency in Word and PDF tools.
• Strong attention to detail and accuracy.
• Ability to work remotely and manage batches efficiently.

Responsibilities

• Receive and organize batches of documents submitted by consultants.
• Review standard document templates and identify the appropriate organization for each document.
• Update documents with the correct organization or company name and logo.
• Format and customize documents according to established templates and guidelines.
• Convert finalized documents into PDF format.
• Ensure document formatting, branding, and layout are consistent and accurate.
• Check completed documents for errors, missing information, or formatting inconsistencies.
• Save and organize completed documents using the appropriate file naming conventions and folder structures.
• Maintain an organized document repository for easy retrieval and reference.
• Track document processing progress and ensure tasks are completed on time.
• Report any missing information or discrepancies to the relevant team.

Skills

Attention to detail

Written English

Time management

Organizational skills

Tools

Microsoft Word

PDF tools

Job description

AU DAYSHIFT, REMOTE/WFH (PHILIPPINES)

NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT

Company Type : Australia NDIS / Healthcare

Department: Administration

Work Arrangement: Remote / WFH (Philippines)

Employment Type: Part-time | 25-30 hours a week

VA Rate : $7-8 AUD per hour

Position Overview

We are seeking a detail-oriented and organized Administrative Documentation Assistant to support the processing and preparation of documents received from consultants. The role involves reviewing standard document templates, assigning them to the appropriate organization, adding the relevant company logo and name, and converting finalized documents into PDF format. This position is primarily administrative and requires strong attention to detail, accuracy, and the ability to manage batches of documents efficiently while maintaining consistent formatting and professional presentation.

Key Responsibilities

• Receive and organize batches of documents submitted by consultants.


• Review standard document templates and identify the appropriate organization for each document.


• Update documents with the correct organization or company name and logo.


• Format and customize documents according to established templates and guidelines.


• Convert finalized documents into PDF format.


• Ensure document formatting, branding, and layout are consistent and accurate.


• Check completed documents for errors, missing information, incorrect branding, or formatting inconsistencies.


• Save and organize completed documents using the appropriate file naming conventions and folder structures.


• Maintain an organized document repository for easy retrieval and reference.


• Track document processing progress and ensure assigned tasks are completed within agreed timelines.


• Report any missing information, unclear instructions, or document discrepancies to the relevant team.

Qualifications and Requirements

• Previous experience in administrative support, document processing, data entry, or similar roles is preferred.


• Proficiency in Microsoft Word and PDF tools.


• Basic knowledge of document formatting, file conversion, and digital file management.
  
• Strong attention to detail and accuracy.


• Good organizational and time-management skills.


• Ability to process large batches of documents efficiently.


• Ability to follow established procedures and work independently with minimal supervision.


• Good written English and basic communication skills.

Key Skills

• Document formatting and processing


• Administrative support


• Data accuracy and quality checking


• Microsoft Office proficiency


• PDF conversion and file management


• Attention to detail