Remote Admin & Scheduling Coordinator

SOVA; Philippines; Remote; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Remote work

13th month pay

HMO

SSS/Philhealth/Pag-IBIG

Paid holidays

Learning & development

Job summary

SOVA is seeking an Admin & Operations Coordinator for a 100% remote role based in the Philippines. The position supports holiday programs and childcare services, handling scheduling, database management, communications, and documentation control in a fast-paced, detail‑driven environment.

You will collaborate with an Australia‑based operations team, manage multiple systems and shared drives, process invoices and onboarding paperwork, and ensure accurate staff data and timely updates across

Qualifications

• 2–5 years in operations, administration, coordination, or similar high-volume support roles.
• Proficient in Microsoft Excel (intermediate, including formulas).
• High level of organisational and time management skills.
• Experience working with shared drives (Google Drive or similar).
• Strong attention to detail in data and documentation handling.
• Ability to work independently in a remote/offshore setup.

Responsibilities

• Coordinate high-volume scheduling for seasonal programs.
• Track staff availability and align with program needs.
• Process last-minute updates, cancellations, and new requirements.
• Coordinate staffing across locations nationally.
• Manage staff communications and inbox management.
• Maintain internal databases and talent pools.
• Verify documents such as working-with-children checks.
• Assist with basic bookkeeping and invoice follow-up.
• Engage talent via social channels for staffing.

Skills

Operations

Excel (intermediate)

Time management

Google Drive

Attention to detail

Remote work

Tools

Connect Teams

Job description

SOVA is seeking an Admin & Operations Coordinator for a 100% remote role based in the Philippines. The position supports holiday programs and childcare services, handling scheduling, database management, communications, and documentation control in a fast-paced, detail‑driven environment.

You will collaborate with an Australia‑based operations team, manage multiple systems and shared drives, process invoices and onboarding paperwork, and ensure accurate staff data and timely updates across