Ops-Focused Virtual Assistant | Scheduling & Gifting

SOVA; Philippines; On-site; PHP 335,000 - 580,000; Full time

Job summary

School Of Virtual Assistance (SOVA) is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. You will handle general administrative work, team logistics, and gifting for internal staff, extended team, and clients.

The role requires 3+ years in a relevant field, exceptional organization, strong communication, and high ownership with the ability to work independently in a fast-paced environment. Google Workspace and Slack experience is preferred.

Qualifications

• 3+ years in administrative support, operations, or a similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability, and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.
• Good judgment when handling sensitive information.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and drive tasks through completion.

Skills

Organizational skills

Communication

Ownership & reliability

Research & problem solving

Independent work

Discretion with sensitive information

Tools

Google Workspace

Slack

Project management tools

Job description

School Of Virtual Assistance (SOVA) is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. You will handle general administrative work, team logistics, and gifting for internal staff, extended team, and clients.

The role requires 3+ years in a relevant field, exceptional organization, strong communication, and high ownership with the ability to work independently in a fast-paced environment. Google Workspace and Slack experience is preferred.