Construction Admin Assistant (008-01418

Hunt St Pty Ltd

Philippines

On-site

PHP 733,000 - 978,000

Full time

2 days ago

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Job summary

Hunt St Pty Ltd is seeking a Philippines-based Construction Admin Assistant to support an international manufacturer of aluminium facade systems. This remote role is an independent contractor engagement aligned with AU business hours (9am-5pm AEST) for collaboration across teams.

Qualifications

Experience in construction administration or project coordination.
Strong organizational skills and records management.
Excellent written and verbal English; professional email drafting.
Ability to manage multiple priorities and meet deadlines.
Comfortable coordinating with overseas teams and site contacts.
Proficient in MS Office, Outlook, and WhatsApp.

Responsibilities

Tender administration and record-keeping from enquiry to submission.
Coordinate logistics and ensure timely material delivery with the China team and sites.
Maintain project files and ensure subcontractor documentation.
Handle email correspondence and client/supplier follow-ups.
Support research, data entry, and general admin; update operations lead.

Skills

Construction industry experience

Administrative & project coordination

Excellent written English

Multitasking & deadline management

Professional communication

MS Office (Word, Excel)

Outlook & WhatsApp coordination

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Looking for Philippines-based candidates

Job Role:

Construction Admin Assistant

Compensation range:

$1,500 AUD - $2,000 AUD / Monthly

Engagement type:

Independent Contractor Agreement

Work Schedule:

This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are:

At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

Our client is an established manufacturer and installer of aluminium windows, doors, and facade systems, supplying projects across international markets. With a substantial manufacturing and operational team in China, the business has contributed to major commercial and residential developments in Australia. As part of its continued growth, the company is expanding its Australian operations and strengthening its local team.

Role Overview:

We are seeking an organised and detail-oriented Construction Admin Assistant to support a growing international manufacturer specialising in large-scale commercial and residential facade projects.

You will assist with tender administration, logistics coordination, project documentation, and subcontractor compliance, working closely with the Australian operations lead, China team, suppliers, and site contacts to keep projects organised and running smoothly. Full training on the company's products and systems will be provided.

Key Responsibilities:

Tender Administration
- Track tender opportunities from initial enquiry through to submission, maintaining accurate records, documentation, and deadlines.
- Follow up on outstanding information and help ensure tender documents are complete and submitted on time.
Logistics and Deliveries
- Monitor project delivery schedules and coordinate with the China team and site contacts to ensure materials arrive at the correct location and on schedule.
- Maintain delivery records, follow up on logistics arrangements, and communicate updates or potential delays.
Document Control and Compliance
- Maintain organised, up-to-date project files and ensure documents are easy to locate when needed.
- Follow up with subcontractors for required safety and compliance documentation before work begins, tracking outstanding requirements.
General Administrative Support
- Manage email correspondence and follow up with clients, suppliers, and subcontractors on outstanding tasks.
- Monitor the company owner’s email inbox and respond on their behalf when they are unavailable, ensuring timely and professional communication.
- Assist with research, document preparation, data entry, and other administrative tasks as required.
- Keep the operations lead informed of progress, pending actions, and issues requiring attention.

Required Skills and Qualifications:

Proven experience in the construction industry, with a background in construction administration, project coordination, or a similar support role preferred.
Strong administrative and organisational skills, with the ability to maintain accurate records, manage project documentation, and keep information organised and accessible.
Excellent written English and communication skills, with the ability to draft professional email responses and exercise sound judgment when responding on behalf of the client.
Good attention to detail when handling tender records, delivery schedules, project files, and subcontractor documentation.
Ability to manage multiple priorities, track deadlines, follow up on outstanding tasks, and ensure assigned responsibilities are completed on time.
Strong written and verbal English communication skills, with the ability to communicate professionally with clients, suppliers, subcontractors, and internal teams.
Comfortable coordinating with different stakeholders, including overseas teams and construction site contacts, to obtain information and keep tasks moving.
Proactive and self‑motivated, with the ability to work independently, take ownership of assigned tasks, and seek clarification when needed.
Proficient in Microsoft Office, particularly Word and Excel, for document preparation, recordkeeping, and maintaining trackers.
Familiarity with Microsoft Outlook and WhatsApp for email communication and day-to-day coordination.

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