Recruitment Virtual Assistant

vamasters, Inc.; Mabalacat; On-site; PHP 279,000 - 469,000; Full time

Job summary

vamasters, Inc. is seeking a highly organized Recruitment Coordinator to support a busy hiring operation in the Philippines. You will manage interview scheduling, calendar management, and ATS upkeep, ensuring candidates stay engaged throughout the process.

The ideal candidate is proactive, takes direction well, and can handle multiple tasks independently while maintaining professional communication with hiring teams. This role offers growth as the team scales.

Qualifications

• Experience in scheduling, calendar management, and administrative coordination.
• Hands-on experience with an applicant tracking system (ATS) or similar recruiting software.
• Experience screening resumes and shortlisting candidates based on keywords and criteria.
• Excellent written English for candidate emails and follow-ups.
• Comfortable with Microsoft Teams, email, and online calendars.
• Highly organized, self-motivated, and proactive.
• Takes guidance well and applies it independently.
• Conscientious, precise, and autonomous.
• Strong communication skills.

Responsibilities

• Organize and schedule candidate interviews with hiring managers and candidates.
• Manage calendars, resolve scheduling conflicts, and send timely reminders.
• Maintain and clean up the applicant tracking system, keeping job postings and candidate records accurate and current.
• Review large applicant pools against keywords and role criteria to shortlist the best-fit profiles.
• Draft candidate emails and follow-ups from templates to keep candidates informed and engaged.
• Communicate professionally with candidates and hiring contacts throughout the hiring process.
• Prepare weekly summary reports on activity, pipeline status, and key updates.
• Work through daily task lists and check in regularly on priorities and progress.
• Learn new systems and workflows fast and suggest ways to streamline recruiting administration.

Skills

Scheduling

Calendar management

ATS experience

Resume screening

English emails

Microsoft Teams

Organized

Proactive

Independent work

Communication skills

Tools

TrakStar Hire

Job description

Job Summary:
Our search is on for a highly organized Recruitment Coordinator to support a busy recruiting operation. You'll manage interview scheduling, calendar management, and applicant tracking system upkeep, and help keep candidates engaged across the hiring process. The person we picture is proactive, takes direction well, and can run with tasks without constant hand-holding.

Key Responsibilities:

• Organize and schedule candidate interviews with hiring managers and candidates

• Manage calendars, settle scheduling conflicts, and send timely reminders

• Maintain and clean up the applicant tracking system, keeping job postings and candidate records accurate and current

• Review large applicant pools against keywords and role criteria to shortlist the best-fit profiles

• Draft candidate emails and follow-ups from templates to keep candidates informed and engaged

• Communicate professionally with candidates and hiring contacts throughout the hiring process

• Prepare weekly summary reports on activity, pipeline status, and key updates

• Work through daily task lists and check in regularly on priorities and progress

• Learn new systems and workflows fast and suggest ways to streamline recruiting administration

Mandatory Skills:

• Proven experience in scheduling, calendar management, and administrative coordination

• Hands-on experience with an applicant tracking system (ATS) or similar recruiting software

• Experience screening resumes and shortlisting candidates based on keywords and criteria

• Excellent written English for candidate emails and follow-ups

• Comfortable with Microsoft Teams, email, and online calendars

• Highly organized, self-motivated, and proactive

• Takes guidance well and applies it independently

• Conscientious, precise, and autonomous

• Strong communication skills

Preferred Skills:

• Experience in recruiting, staffing, or HR coordination

• Familiarity with TrakStar Hire or a comparable ATS

• Understanding of both corporate and technical roles (e.g., IT, finance, HR)

• Experience with Boolean or keyword-based candidate searching

• Experience preparing weekly or monthly activity reports

• Comfortable keeping multiple requisitions and priorities on track at once

Why Join Us:

This is a great opportunity to join a growing recruiting operation and become a key partner to the team. You'll work directly with an experienced recruiter and gain hands-on exposure to the full hiring cycle. As the workload grows, there's real potential to take on more.