HR Virtual Assistant

Tavor Perry; Tagum; On-site; PHP 260,000 - 380,000; Full time

Job summary

Tavor Perry is seeking a highly organized Recruitment Coordinator to support a busy hiring team in the Philippines. You’ll handle interview scheduling, calendar management, and ATS upkeep while keeping candidates engaged throughout the process.

The ideal candidate is proactive, detail oriented, and able to work with minimal supervision. You’ll partner with hiring managers, manage candidate communications, and generate weekly activity summaries to drive recruiting efficiency.

Qualifications

• Proven experience in scheduling, calendar management, and administrative coordination.
• Hands-on experience with an applicant tracking system (ATS) or similar recruiting software.
• Experience screening resumes and shortlisting candidates against keywords and criteria.
• Excellent written English for candidate emails and follow-ups.
• Comfortable with Microsoft Teams, email, and online calendars.

Responsibilities

• Set up and schedule candidate interviews with hiring managers and candidates
• Manage calendars, sort out scheduling conflicts, and send reminders on time
• Maintain and tidy the applicant tracking system so job postings and candidate records stay accurate and current
• Sift through large applicant pools using keywords and role criteria to shortlist best-fit profiles
• Prepare candidate emails and follow-ups from templates to keep candidates informed and engaged
• Communicate professionally with candidates and hiring contacts at each stage of hiring
• Compile weekly summary reports on activity, pipeline status, and key updates
• Work from daily task lists and check in often on priorities and progress
• Get up to speed on new systems and workflows quickly and suggest ways to streamline recruiting admin

Skills

Scheduling experience

Calendar management

Administrative coordination

ATS proficiency

Candidate communications

Proactive/self-motivated

Independent work

Strong written English

Team collaboration

Tools

Applicant Tracking System (ATS)

Microsoft Teams

Job description

Job Summary

We're staffing up with a highly organized Recruitment Coordinator to support a busy recruiting operation. You'll take on interview scheduling, calendar management, and applicant tracking system upkeep, and help keep candidates engaged throughout the hiring process. The candidate who'll thrive here is proactive, takes direction well, and can run with tasks without constant hand-holding.

Key Responsibilities

• Set up and schedule candidate interviews with hiring managers and candidates
• Manage calendars, sort out scheduling conflicts, and send reminders on time
• Maintain and tidy the applicant tracking system so job postings and candidate records stay accurate and current
• Sift through large applicant pools using keywords and role criteria to shortlist best-fit profiles
• Prepare candidate emails and follow-ups from templates to keep candidates informed and engaged
• Communicate professionally with candidates and hiring contacts at each stage of hiring
• Compile weekly summary reports on activity, pipeline status, and key updates
• Work from daily task lists and check in often on priorities and progress
• Get up to speed on new systems and workflows quickly and suggest ways to streamline recruiting admin

Mandatory Skills

• Proven experience in scheduling, calendar management, and administrative coordination
• Hands-on experience with an applicant tracking system (ATS) or similar recruiting software
• Experience screening resumes and shortlisting candidates against keywords and criteria
• Excellent written English for candidate emails and follow-ups
• Comfortable with Microsoft Teams, email, and online calendars
• Highly organized, self-motivated, and proactive
• Takes guidance well and applies it independently
• Thorough, organized, and self-sufficient
• Strong communication skills

Preferred Skills

• Experience in recruiting, staffing, or HR coordination
• Familiarity with TrakStar Hire or a comparable ATS
• Understanding of both corporate and technical roles (e.g., IT, finance, HR)
• Experience with Boolean or keyword-based candidate searching
• Experience preparing weekly or monthly activity reports
• Organized enough to manage several requisitions and priorities at once

Why Join Us

This is a great chance to join a growing recruiting operation and become a key partner to the team. You'll work directly with an experienced recruiter and gain hands-on exposure to the full hiring cycle. As the workload increases, there's real potential to broaden your responsibilities.